What to buy for a first aid day

A first aid day needs more than bandages and a classroom. You will need practice equipment for CPR and AED sessions, enough training supplies for each workshop group, and practical items for registration and breaks. Check what is already in stock before ordering, especially gloves, masks and practice materials. Plan drinks, coffee supplies and reusable tableware for the full participant count, then keep a small reserve for damaged or used items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 70
Reception desk
Tableclothsqty 10
Waste binsqty 6

Equipment

CPR manikinsqty 12
AED trainersqty 4
Respirator masksqty 15
Laptop
Projector
Projection screen
Speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6

First aid supplies

Complete first aid kitsqty 4
Practice first aid kitsqty 8
Practice woundsqty 12
Triangular clothsqty 20
Emergency blanketsqty 12
Nitrile glovesqty 200
Safety vestsqty 12
Practice glassesqty 12
Lotus victim setqty 2

Tableware

Reusable cupsqty 80
Platesqty 80
Cutlery setsqty 80
Coffee cupsqty 70

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 4
Serving traysqty 6
Scissorsqty 12
Cutting boardsqty 4
Bread knivesqty 4

Decorations

Name badgesqty 70
Nameplate workshopqty 8
Workshop numbersqty 8
Information boardsqty 8
Wayfinding arrowsqty 12
Certificatesqty 70

Lighting

LED lampsqty 6

Cleaning

Microfiber clothsqty 12
Bucketsqty 3
Trash bag holdersqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea bags - 2 boxes
- Cocoa powder - 1 pack
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Bread - 12 loaves
- Whole grain bread - 8 loaves
- Mini rolls - 100 pieces
- Butter - 4 packs
- Low-fat margarine - 3 tubs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilogram
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Jam - 3 jars
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Carrots - 3 kilogram
- Grapes - 4 kilograms
- Apples - 70 pieces
- Bananas - 60 pieces
- Mandarins - 60 pieces
- Yogurt - 50 cups
- Muesli bars - 80 pieces
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Salty crackers - 8 packs
- Rice cakes - 6 packs
- Cookies - 8 packs
- Chocolate bars - 60 pieces
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 jar
- Paper napkins - 500 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Sponges - 6 pieces

Tips

Plan one complete set of practice materials per workshop table where possible. This keeps groups working instead of waiting for a shared kit.
Buy nitrile gloves in several sizes and add a reserve of at least 10% for torn or contaminated gloves during practical exercises.
Allow two to three drinks per participant for the first hour, then one additional drink per person for each following hour. Chill them before the venue opens.
Bring enough name tags, certificates and printed participant information for the registration list, plus at least five spare copies of each.
Check extension cords and power strips before the day, especially for the projector, laptop, speakers, coffee machines and kettles. Pack one spare extension cord if several tables need power.

Frequently asked questions

What supplies do I need for a first aid training day?: For practical workshops, prepare complete and practice first aid kits, CPR manikins, AED trainers, respirator masks, practice wounds, triangular cloths, emergency blankets and nitrile gloves. Match the quantity to the number of workshop groups and keep at least 10% extra consumables.
How many first aid kits do I need for a workshop?: Start with one practice kit per workshop table or group so participants can practise at the same time. Add one complete kit for demonstrations and keep one spare practice kit available if a group has damaged or missing materials.
How many drinks should I buy for a first aid day?: Budget two to three drinks per participant for the first hour and one more per person for every additional hour. Add roughly 10% extra for instructors, volunteers and participants who stay longer.
What should I check before ordering first aid day supplies?: Do an inventory at least 7 days before the event and separate usable training equipment from items that are expired, damaged or incomplete. Order missing supplies immediately, because specialist training materials may take several working days to arrive.

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