What you need for fire safety training
Use this shopping list to prepare a practical fire safety training session from registration through hands-on exercises. It covers refreshments, serving items, presentation equipment and protective gear for the practice area. Check quantities against your participant list, especially for goggles, gloves and helmets if people will practise at the same time. Arrange specialist training equipment early, because fire extinguishers, smoke machines and hose reels may need separate delivery or collection.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 45
- Registration desk
- Coat racksqty 2
Tableware
- Coffee cupsqty 45
- Glassesqty 45
- Platesqty 45
- Cutlery setsqty 45
- Soup bowlsqty 45
- Serving spoonsqty 4
Equipment
- Laptop
- Projector
- Projection screen
- Extension cordsqty 4
- Power stripsqty 4
- Coffee makerqty 2
- Kettlesqty 2
- Coolersqty 3
- Thermos flasksqty 4
- Water jugsqty 4
- Training fire extinguishersqty 4
- Fire hose reel
- Smoke detectorqty 2
- Smoke machine
Safety
- Fire blanketsqty 4
- Safety gogglesqty 12
- Heat-resistant glovesqty 12
- Safety helmetsqty 6
- First aid kit
- Barrier conesqty 12
- Barrier tapeqty 2
- Emergency exit signsqty 4
Office
- Clipboardsqty 45
- Pensqty 50
- Name badgesqty 50
- Lanyardsqty 50
- Worksheetsqty 50
- Participation certificatesqty 50
- Flip chart
- Flipchart markersqty 2
- Tapeqty 2
- Scissorsqty 2
Cleaning
- Waste binsqty 4
- Bucketsqty 2
- Mopsqty 2
- Cleaning clothsqty 12
Catering
- Serving traysqty 4
- Soup kettlesqty 2
- Bread basketsqty 4
- Milk and sugar bowlsqty 4
- Groceries
- Coffee - 4 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 1 kilo
- Mints - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Spa Blue - 48 bottles
- Sparkling mineral water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 liters
- Apple juice - 4 liter
- Multigrain rolls - 25 pieces
- White rolls - 25 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Cream cheese - 750 grams
- Butter - 500 grams
- Lettuce - 4 heads
- Tomatoes - 2 kilos
- Cucumbers - 4 pieces
- Vegetable soup - 10 liters
- Breadsticks - 4 packs
- Apples - 45 pieces
- Bananas - 45 pieces
- Grapes - 3 kilos
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Snacks - 3 bags
- Cookies - 5 packs
- Muesli bars - 50 pieces
- Ketchup - 1 bottle
- Mayonnaise - 1 jar
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- All-purpose cleaner - 2 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
Tips
- Count one coffee cup, glass, plate and cutlery set per participant, then add 10% extra for breakage, late arrivals and second servings. Provide at least one water jug for every 10 people.
- For a half-day session, plan roughly 0.5 litres of water per participant, plus two hot drinks per person. Chill drinks before the room opens and keep a separate supply available during practical exercises.
- Match protective equipment to the largest exercise group, not the total attendance. For simultaneous practice, provide one pair of safety goggles, heat-resistant gloves and a safety helmet per participant, with at least two spare sets.
- Test the laptop, projector, projection screen, extension cords and power strips before participants arrive. Bring one spare extension cord and keep cables away from marked escape routes and the practice area.
- Set aside a clearly marked practice area with barrier cones and check that the fire blankets, first aid kit, smoke detector and training extinguishers are ready before opening the room. Confirm the smoke machine and fire hose reel are suitable for the planned exercises.
Frequently asked questions
- How much water and coffee do I need for fire safety training?
- For a half-day session, allow about 0.5 litres of water and two hot drinks per participant. Add 10% extra cups and glasses so a spill or second drink does not interrupt the session.
- How many safety helmets and goggles are needed for training?
- Provide one helmet and one pair of safety goggles per person taking part in an exercise at the same time. Buy or bring at least two spare sets, and use the same approach for heat-resistant gloves.
- When should I arrange fire training equipment?
- Confirm the training extinguishers, fire hose reel, smoke machine and related equipment at least 1–2 weeks before the session. This gives you time to check delivery, collection and compatibility with the planned exercises.
- What presentation equipment should I bring to fire safety training?
- Bring a laptop, projector, projection screen, extension cords and power strips, and test them before the room opens. Pack one spare extension cord and check the setup at least 30 minutes before participants arrive.
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