What to bring for a festival visit

A festival visit needs more than tickets and transport. Pack for long periods outside, changing weather, limited charging points and keeping a group together at the entrance. This checklist covers food, drinks, cooling, phone power, visibility, hearing protection and basic hygiene. Plan individual quantities from your final participant list, then add a small reserve for missing items, spills and delays.

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What to bring

Grouped the way you'd shop for it, with quantities.

Organization

Clipboardsqty 4
Ballpoint pensqty 12
Name stickersqty 60
Wristbandsqty 60
Instruction cardsqty 60
Plastic foldersqty 6

Bags

Backpacksqty 6
Cool bagsqty 4

Equipment

Power banksqty 6
Charging cablesqty 12
USB chargersqty 6
Flashlightsqty 6

Safety

First aid kitsqty 2
Hearing protectionqty 60
Reflective vestsqty 6

Weather

Rain ponchosqty 60
Umbrellasqty 6
Sunglassesqty 60

Waste

Waste binsqty 4
Litter pickersqty 4
Reusable water bottlesqty 60

Catering

Coolersqty 4
Reusable cupsqty 60
Napkin holdersqty 4
Manual bottle openersqty 4
Groceries
- Still water - 60 bottles
- Sparkling water - 20 bottles
- Cola - 12 cans
- Coke Zero - 12 cans
- Ice tea - 12 cans
- Alcohol-free beer - 24 cans
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar sticks - 100 pieces
- Stirrers - 100 pieces
- Oat milk - 4 liters
- Muesli bars - 60 pieces
- Currant buns - 60 pieces
- Mini wraps - 60 pieces
- Hummus - 4 tubs
- Young cheese - 2 kilograms
- Turkey breast - 2 kilograms
- Cucumbers - 12 pieces
- Cherry tomatoes - 4 kilograms
- Apples - 60 pieces
- Bananas - 60 pieces
- Grapes - 6 kilograms
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snacks - 4 bags
- Mixed nuts - 2 kilograms
- Gluten-free crackers - 4 packs
- Vegan cookies - 4 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Sunscreen - 12 bottles
- SPF lip balm - 12 pieces
- Hand gel - 6 bottles
- Wet wipes - 12 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 4 rolls
- Ziplock bags - 4 boxes
- Aluminum foil - 2 rolls
- Freezer bags - 4 boxes

Hygiene

Hand pumpsqty 6
Foldable sink basinsqty 2
Reusable towelsqty 12

Tips

Pack one reusable water bottle per participant and prepare snack packs before departure. Bring extra groceries for roughly 10% of the group, especially when dietary requirements have been collected late.
Take one power bank and the correct charging cable for every two to three participants. Charge all power banks before leaving; festival charging points may be busy or unavailable.
Bring rain ponchos for everyone when rain is possible, plus sunglasses for sunny weather. Pack weather gear in backpacks or plastic folders so tickets and instruction cards stay dry.
Prepare one wristband, name sticker and instruction card per participant, with at least five spare sets. Keep the final participant list, pens and emergency contacts together on clipboards.
For groups staying outside for several hours, take hearing protection for every participant and at least one first aid kit per group. Add reflective vests for group leaders if the departure or return point may be dark.

Frequently asked questions

How much food should I bring for a festival visit?: Prepare one snack pack per participant and allow extra groceries for about 10% of the group. Include alternatives for every dietary requirement collected during registration.
How many power banks do we need for a festival group?: Plan one charged power bank for every two to three participants, with a matching charging cable for each device type. Charge them the evening before departure and label shared equipment.
What should I pack if rain is forecast for the festival?: Take one rain poncho per participant and pack tickets, instruction cards and emergency details in plastic folders. Check the forecast again 24 hours before departure so you can adjust the shopping list.
How many spare festival wristbands and name stickers should I buy?: Prepare one set per participant plus at least five spare sets. Keep the spares with the registration materials so replacements can be handed out before the group leaves.

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