What you need for a family walking tour
A family walking tour needs more than a route and a few snacks. Pack drinks for the full walk, simple food for the rest stop, and clear signs so families do not miss a turn. Children also need something to do while walking or waiting, while volunteers need reliable communication and basic safety equipment. Use this shopping list alongside your participant numbers, route length and planned stops, then buy chilled items as close to the event as possible.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 6
- Folding chairsqty 60
- Party tentsqty 2
- High tablesqty 4
- Tableclothsqty 6
Tableware
- Reusable cupsqty 100
- Reusable platesqty 80
- Reusable cutleryqty 80
- Coffee cupsqty 50
- Water jugsqty 8
Kitchen
- Cutting boardsqty 4
- Bread knivesqty 4
- Serving spoonsqty 8
- Serving plattersqty 10
- Scissorsqty 4
Equipment
- Coolersqty 6
- Thermos flasksqty 4
- Coffee machinesqty 2
- Extension cordsqty 3
- Power banksqty 4
- Megaphone
- Walkie-talkiesqty 6
Sports equipment
- Walking sticksqty 10
- Children's treasure hunt mapsqty 30
- Colored pencilsqty 30
- Tug of war rope
- Outdoor gamesqty 4
Route and safety
- Route mapsqty 80
- Route arrowsqty 40
- Route signsqty 12
- Barrier tapeqty 4
- Safety vestsqty 12
- First aid kitsqty 2
- Flashlightsqty 6
- Whistlesqty 10
- Mobile phonesqty 3
Decorations
- Buntingqty 6
- Welcome sign
- Registration sign with arrowqty 2
- Table décorqty 8
Lighting
- LED lampsqty 8
- Light Stripsqty 2
Cleaning
- Waste binsqty 8
- Washing-up tubsqty 3
- Cleaning bucketsqty 2
- Broom and dustpanqty 2
- Mopsqty 2
Catering
- Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Coffee creamer - 2 packs
- Lemonade syrup - 3 bottles
- Spa Blauw - 10 bottles
- Sparkling mineral water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Bananas - 60 pieces
- Apples - 60 pieces
- Mandarins - 60 pieces
- Grapes - 6 packs
- Cucumbers - 8 pieces
- Carrots - 4 kilos
- Cherry tomatoes - 4 trays
- Red bell pepper strips - 3 bags
- Whole wheat bread - 12 loaves
- White buns - 80 pieces
- Wholemeal rolls - 40 pieces
- Wraps - 40 pieces
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Chicken breast slices - 2 kilos
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Butter - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Snacks - 4 bags
- Rice cakes - 5 packs
- Muesli bars - 80 pieces
- Raisins - 40 boxes
- Cookies - 6 packs
- Milk chocolate bars - 40 pieces
- Popsicles - 80 pieces
- Cupcakes - 80 pieces
- Lemons - 8 pieces
- Cumin - 1 jar
- Paprika powder - 1 jar
- Pepper - 1 jar
- Salt - 1 pack
- Olive oil - 1 bottle
- Napkins - 8 packs
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 3 rolls
- Freezer bags - 2 boxes
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Sponges - 2 packs
- Hand soap - 4 bottles
- Paper towels - 4 packs
- Nitrile gloves - 2 boxes
- Bandages - 2 boxes
- Drawing tweezers - 2 pieces
- Sunscreen - 4 bottles
- Mosquito spray - 3 bottles
- Cooling packs - 30 pieces
- Ice cubes - 10 bags
- AA batteries - 2 packs
- AAA batteries - 2 packs
- Highlighters - 2 packs
- Pens - 2 packs
- Name stickers - 100 pieces
Tips
- Allow 750 ml to 1 litre of water per person for a half-day walk, and add extra water for warm weather. Use water jugs at the rest stop and keep backup drinks in coolers.
- Plan two to three snack portions per child and one to two portions per adult. Buy food only after collecting dietary requirements, and keep refrigerated products chilled until serving.
- Prepare one printed route map per family or group, plus at least two spare copies. Place route arrows and signs at every turn that could be confusing, not just at the start.
- Give each route guide a walkie-talkie or a charged phone, and carry power banks for a long route. Keep a megaphone at the start or rest stop for group instructions.
- Set up one rest-stop place setting for every expected participant, then add about 10% spare cups, plates and cutlery. Bring folding chairs for anyone who cannot stand comfortably and a thermos flask for hot drinks.
Frequently asked questions
- How much water do I need for a family walking tour?
- Allow 750 ml to 1 litre per person for a half-day route. Add at least 250 ml per person in warm weather, and keep extra water available at the main rest stop.
- How many snacks should I buy for a children’s walking tour?
- Plan two to three snack portions per child and one to two per adult. Add 10% extra so late registrations, volunteers and dropped food do not leave anyone without a snack.
- How many route maps and signs should I print?
- Print one route map for each family or group, plus two to five spare copies depending on group size. Prepare one arrow or route sign for every unclear turn and check them along the route before participants arrive.
- When should I buy food for a family walking tour?
- Buy non-perishable groceries several days beforehand and store them in a dry place. Purchase refrigerated products on the day before or the morning of the walk, then keep them in a fridge or cooler until serving.
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