Family Walk with Picnic: Shopping List

This shopping list covers what you need for a family walk that ends with a picnic, from route markers and maps to food, drinks and serving equipment. Plan quantities from the number of confirmed walkers, then add a small buffer for children and late arrivals. Pack dietary products separately and keep drinks chilled in coolers. Check the route and weather before shopping so you can include umbrellas, lighting or a party tent when needed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 40
Picnic benchesqty 4
Picnic blanketsqty 8
Party tentsqty 2

Tableware

Reusable platesqty 50
Reusable cupsqty 80
Coffee cupsqty 50
Knivesqty 50
Forksqty 50
Spoonsqty 50
Serving plattersqty 10
Serving tongsqty 6

Kitchen

Cutting boardsqty 3
Bread knivesqty 3
Thermos flasksqty 4
Water jugsqty 4

Equipment

Coolersqty 4
Power banksqty 3

Lighting

LED lampsqty 6
Extension cordsqty 3

Sports equipment

Route arrowsqty 20
Whistlesqty 4
Umbrellasqty 6
Reflective vestsqty 8
Walking sticksqty 6
Route mapsqty 45

Decorations

Name stickersqty 50
Waterproof markersqty 6

Cleaning

Waste binsqty 4
Hand soap dispensersqty 2

Catering

Groceries
- Whole grain bread - 8 loaves
- Pistolets - 50 pieces
- Butter - 500 grams
- Young cheese - 2 kilograms
- Back ham - 1,5 kilogram
- Chicken breast slices - 1 kilogram
- Plain hummus - 6 tubs
- Cream cheese - 4 tubs
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Cucumbers - 6 pieces
- Tomatoes - 2 kilograms
- Carrots - 2 kilogram
- Bell peppers - 12 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 4 kilograms
- Oranges - 30 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted crackers - 6 packs
- Muesli bars - 50 pieces
- Whole grain cookies - 6 packs
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 6 packs
- Iced tea - 6 bottles
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 6 liters
- Oat milk - 3 liters
- Sugar - 500 grams
- Mints - 1 box
- Ice cubes - 8 bags
- Paper towels - 6 rolls
- Napkins - 200 pieces
- Trash bags - 3 rolls
- Hand sanitizer gel - 4 bottles
- Dish soap - 2 bottles
- Sponges - 6 pieces
- Toilet paper - 12 rolls

Tips

Plan two to three drinks per person for the first hour, then add one drink for every additional hour. Bring extra water in jugs, especially if the route has no refill point.
Allow one main picnic portion per person, plus 10% extra for unexpected guests or larger appetites. Pack dietary products separately and label them clearly before loading the coolers.
Bring one reusable plate, cup, knife, fork and spoon per participant, plus at least five spare place settings. Serving platters, tongs and bread knives are easy to forget when the food is prepared at home.
Prepare one route map per family or walking group and bring waterproof markers for last-minute notes. Pack enough route arrows for every turn, plus a few spares in case one is moved or lost.
Check the forecast the day before and again on the morning of the walk. A party tent, umbrellas, LED lamps and extension cords can be needed for shade, rain or a picnic that runs later than planned.

Frequently asked questions

How much food do I need for a family walk picnic?: Plan one main portion per person and add 10% extra. For a four-hour event with 30 people, prepare food for about 33 portions so a late arrival or hungry child is covered.
How many drinks should I buy for a family walking event?: Allow two to three drinks per person for the first hour, then one additional drink per person for every extra hour. For a three-hour walk and picnic, that is roughly four to five drinks per person, including water.
What should I pack for a picnic with dietary requirements?: Pack each dietary option in a separate, labelled container and bring separate serving tongs where possible. Confirm requirements at least 3 days before shopping so you have time to find suitable products.
How many route maps and arrows do I need?: Print one route map per family or walking group, plus 10% extra. Use one arrow at each turn and pack at least five spare arrows for replacements during setup.

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