What to buy for a family games afternoon
A family games afternoon needs more than a stack of board games. Plan food and drinks around the number of participants, then check that each game table has the equipment, score sheets and prizes it needs. Reusable plates, cups and serving utensils keep the buffet moving, while coffee, tea and cold drinks cover different age groups. Use this shopping list alongside your programme so you can spot missing games or kitchen equipment before the shopping trip.
The full checklist for this plan is being updated. The tips and answers below still apply.
Tips
- Plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Put cold drinks out before guests arrive and keep extra supplies chilled.
- Allow two to three small food portions per person for a short afternoon, plus one extra serving for every ten guests. Collect dietary requirements before buying buffet ingredients.
- Match each game table to its player count and buy or gather one complete set before setup day. Missing dice, cards or pieces are easy to overlook until the first round starts.
- Provide one reusable plate, cup and cutlery set per guest, plus 10% extra for replacements. Prepare at least two serving platters and two serving utensils for a shared buffet.
- Set aside one small prize per planned competition or quiz round, and bring enough pens and score sheets for every table. Keep prizes and scoring materials at the reception or quiz table rather than packing them with the games.
Frequently asked questions
- How much food do I need for a family games afternoon?
- For a two- to three-hour afternoon, plan two to three small portions per person, including savoury snacks and something sweet. Add about 10% extra if guests can arrive without confirming attendance.
- How many drinks should I buy for a family games afternoon?
- Buy two to three drinks per person for the first hour and one per person for every additional hour. Include water, soft drinks, coffee and tea rather than relying on one type of drink.
- How many plates, cups and cutlery sets do I need?
- Prepare one complete reusable place setting per confirmed guest and add 10% extra. For 30 guests, that means 33 plates, 33 cups and 33 cutlery sets.
- When should I prepare the games and shopping list?
- Check the games programme and shopping list at least three days before the event. Gather and test the materials the day before, then place score sheets, quiz buzzers and prizes at the correct tables before guests arrive.