What you need for a dune walk

A dune walk needs more than walking shoes and a printed route. Prepare enough water and snacks for the full distance, plus a clear setup at the start and practical safety equipment for changing conditions. This checklist also covers coffee service, route packs, lighting and registration materials. Use the participant count and walk duration to calculate quantities, then shop and pack at least one day before the walk.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 4
Folding benchesqty 8
Folding chairsqty 12
Tableclothsqty 4

Tableware

Reusable cupsqty 80
Reusable platesqty 60
Reusable cutleryqty 60
Thermos cupsqty 50

Kitchen

Coffee machinesqty 2
Thermos flasksqty 6
Water jugsqty 6
Serving plattersqty 8
Serving tongsqty 4
Cutting boardsqty 3
Bread knivesqty 2

Equipment

Coolersqty 4
Water dispensersqty 3
Walkie-talkiesqty 6
Mobile phone chargersqty 4

Lighting

Headlampsqty 20
LED lanternsqty 6
Spare batteriesqty 24

Sports equipment

Walking sticksqty 10
Compassqty 4
Route mapsqty 60

Safety

First aid kitsqty 2
Safety blanketsqty 6
Whistlesqty 8
Reflective vestsqty 10

Decorations

Route arrowsqty 30
Information boardsqty 6
Registration sign

Cleaning

Waste binsqty 6
Litter pickersqty 3
Reusable cleaning clothsqty 12
Washing-up basinsqty 3

Catering

Groceries
- Still water - 60 bottles
- Sparkling water - 30 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Lemonade - 6 liters
- Coffee - 2 kilos
- Tea - 100 bags
- Sugar - 1 kilo
- Mints - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Lemons - 12 pieces
- Herbal tea - 40 bags
- Whole grain bread - 8 loaves
- White rolls - 60 pieces
- Wholemeal buns - 40 pieces
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Chicken breast topping - 1 kilo
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Butter - 750 grams
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Bananas - 50 pieces
- Apples - 50 pieces
- Grapes - 4 kilos
- Muesli bars - 60 pieces
- Whole grain cookies - 60 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 2 kilos
- Raisins - 1 kilo
- Olives - 1 kilo
- Snacks - 3 bags
- Ice cubes - 12 bags
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 12 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Nitrile gloves - 2 boxes
- Tissues - 10 packs

Tips

Allow at least 1 litre of water per person for a half-day dune walk, and add extra water for warm weather or routes without reliable refill points. Use coolers, water jugs or dispensers so water can be offered at the start and rest areas.
Pack 2 to 3 snack portions per person for the first three hours, with extra options for collected dietary requirements. Portion snacks before departure so the registration table does not become a food-preparation area.
Take one route map per walking group, not just one for the organiser. Add a compass, walkie-talkies and a charged phone with a charger; these are easy to forget when the route has been scouted in advance.
Bring one headlamp or reliable light per person if any part of the walk may run into low light, plus spare batteries. Use LED lanterns and lighting at the starting point so participants can find registration safely.
Keep first aid kits, safety blankets and whistles together at the registration table, and give every route leader access to them. Reflective vests are especially useful for organisers managing parking, crossings or a late return.

Frequently asked questions

How much water do I need for a dune walk?: Plan on 1 litre per person for a half-day walk, then add 250 to 500 ml per person in warm or windy conditions. Bring extra water for the start and any marked rest areas, because dune routes may not have refill points.
What snacks should I buy for a dune walk?: Buy 2 to 3 snack portions per person for the first three hours, plus a small reserve for delays. Separate snacks that match dietary requirements before packing the route packs.
How many route maps do I need?: Prepare one printed route map for each walking group and keep at least 2 spare copies at the registration table. Print them no later than the day before, after checking the final route and weather plan.
When should I buy and pack supplies for a dune walk?: Do the main shopping at least 1 day before the walk, then chill drinks and portion snacks the evening before. Pack lighting, batteries, first aid equipment and chargers in a separate box so they are not left behind at the starting point.

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