Derby match checklist: what to arrange and when
A derby match needs more than two teams and a field. Registrations, dietary requirements, the referee, changing rooms and competition information should be settled before match day. This checklist also covers the details that are easy to leave until the last minute: checking goals and nets, chilling drinks, testing the microphone and preparing snacks. Work through the plan in order so volunteers know their roles and the venue is ready before players and spectators arrive.
The full checklist for this plan is being updated. The tips and answers below still apply.
Tips
- Confirm the field, changing rooms and referee before opening registrations. Publish the competition information only after the match schedule and officials are settled, ideally at least one week before the derby.
- Count registered players and spectators before ordering drinks and snacks. Allow two to three drinks per person for the first hour, then adjust the order for the expected duration of the event.
- Check uniforms and sports equipment the day before, not when teams arrive. Set aside spare balls, vests, whistles, ice packs and a first aid kit so replacements and minor injuries can be handled immediately.
- Prepare the venue in separate zones: ticket tables at the entrance, changing rooms away from spectator traffic, and catering near power and water. Test extension cords, coffee machines, kettles, the sound system and microphone before setup is finished.
- Schedule the field inspection at least two hours before kick-off. Check the goals, nets, markings and barriers, then set up chairs, bleachers, flags and the scoreboard while there is still time to fix a problem.
Frequently asked questions
- How far in advance should I organise a derby match?
- Start venue and referee arrangements at least 4 to 6 weeks before the match. Open registrations early enough to confirm teams, volunteers and dietary requirements at least 7 days before kick-off.
- How many drinks do I need for a derby match?
- Plan for 2 to 3 drinks per person during the first hour, then add stock for the remaining match and presentation time. Chill the first supply several hours before arrival and keep extra drinks in cool bags or refrigerators.
- When should I check the football field and goals?
- Carry out the field inspection about 2 hours before kick-off. Check the surface, goals, nets, markings and spectator barriers, and leave enough time to correct defects before teams warm up.
- What should I prepare the day before a derby match?
- Check uniforms, balls and other sports equipment, print the programme leaflets, confirm volunteers and prepare the changing-room plan the day before. Also verify the shopping list so missing drinks, cups or catering supplies can still be bought.