What to Buy for a Darts Tournament
A darts tournament needs more than boards and arrows. You will need reliable scoring supplies, spare parts, registration materials, drinks and simple serving equipment for players waiting between matches. Buy or collect items according to the number of participants, boards and tournament hours. The quantities below help you avoid the common last-minute problems: missing score sheets, flat markers, broken flights and not enough cups or chilled drinks.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Competition tablesqty 8
- Chairsqty 40
- Registration desk
- Coat racksqty 2
Sports equipment
- Dartboardsqty 8
- Dartboard surroundsqty 8
- Oche matsqty 8
- Scoreboardsqty 8
- Dart arrowsqty 16
- Reserve flightsqty 40
- Reserve shaftsqty 40
- Measuring tapesqty 2
- Chalkqty 16
- Scoreboard erasersqty 8
- Dartboard bracketsqty 8
Equipment
- Laptop
- Printer
- Extension cordsqty 4
- Power stripsqty 8
- Speaker
- Microphone
- Coolersqty 4
- Kettlesqty 2
Tableware
- Reusable cupsqty 120
- Platesqty 100
- Cutlery setsqty 100
- Serving traysqty 8
Decorations
- Tournament banner
- Lap and track signalsqty 16
- Name stickersqty 50
- Tapeqty 4
Catering
- Groceries
- Coffee - 2 packs
- Decaf coffee - 1 pack
- Black tea - 1 box
- Herbal tea - 1 box
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 4 bags
- Salted peanuts - 3 bags
- Snack nuts - 3 bags
- Salted sticks - 3 bags
- Mini hot dogs - 6 cans
- Puff pastry snacks - 120 pieces
- Mini pizzas - 80 pieces
- Baguettes - 6 pieces
- Herb butter - 4 tubs
- Young cheese - 2 kilos
- Brie - 1 kilo
- Liver sausage - 1 kilo
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Grapes - 3 kilos
- Apples - 30 pieces
- Hummus - 4 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper napkins - 250 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
Tips
- Plan two to three drinks per person for the first hour, then one to two drinks per person for each additional hour. Add extra water for players who are throwing throughout the tournament.
- Buy or prepare at least one spare set of flights and shafts for every two dartboards. Small parts are easy to lose or damage, and replacing them during the tournament is faster than stopping a match.
- Prepare one printed participant list and enough match forms for every scheduled match, plus 10% extra. Bring spare pens, chalk and scoreboard erasers so scoring does not depend on one shared item.
- Provide one reusable cup per guest if cups will be washed during the event; otherwise plan two per person. Match plates, cutlery sets and serving trays to the number of people eating, not just the number of players.
- Check the measuring tapes, oche mats, dartboard brackets and surrounds at least one week before the tournament. On setup day, allow roughly 20 minutes per board to hang, measure and mark the throwing lane.
Frequently asked questions
- How many drinks do I need for a darts tournament?
- Allow two to three drinks per person for the first hour and one to two per person for every following hour. For a four-hour tournament with 20 players, that means roughly 100 to 140 drinks, including water and non-alcoholic options.
- How many dartboards do I need for a darts tournament?
- Plan one dartboard for each active match lane. If 32 players are split into four simultaneous matches, you need four boards; keep at least one complete spare board or replacement plan available if the venue allows it.
- How many match forms should I print?
- Print one form for every scheduled match and add at least 10% spare copies. For 40 matches, print 44 forms so a damaged or incorrectly filled-in sheet does not interrupt the schedule.
- When should I buy the darts tournament supplies?
- Buy drinks, cups, plates and serving supplies two to three days beforehand, then chill drinks on the day before or the morning of the event. Check boards, brackets, oche mats and spare parts at least one week in advance.
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