What you need for a dance camp

A dance camp needs more than music and a room. You will need drinks and meal service for active participants, equipment that works across several dance rooms, and simple supplies for registration and group organisation. Use the final participant count to calculate food, cups and water bottles, then check the sound setup before the first lesson. The list below covers the practical items to buy, bring or arrange for a smooth camp day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Chairsqty 45
Bar stoolsqty 4
Clothes racksqty 4
Waste binsqty 6

Tableware

Reusable cupsqty 50
Platesqty 50
Bowlsqty 40
Forksqty 50
Knivesqty 50
Spoonsqty 50
Serving spoonsqty 6

Equipment

Active speakersqty 2
Mixer
Microphonesqty 2
Microphone standsqty 2
Audio cablesqty 6
Extension cordsqty 6
Power stripsqty 4
Laptop
Charging stationsqty 2
First aid kit
Thermometerqty 2
Fire blanket

Sports equipment

Dance matsqty 35
Yoga matsqty 35
Stretch bandsqty 35
Dance ribbonsqty 35
Training hoopsqty 10
Foam rollersqty 10
Water bottlesqty 40
Towelsqty 40
Spare T-shirtsqty 10
Conesqty 20
Stopwatchesqty 3

Decorations

Balloonsqty 100
Buntingqty 8
Fabric clothsqty 6
Name badgesqty 40
Directional signsqty 10
Markersqty 12
Tapeqty 6
Poster puttyqty 4
Flip chart
Flip chart paper
Permanent markersqty 8
Printer paperqty 250
Color wristbandsqty 50

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving plattersqty 8
Thermos flasksqty 4
Water jugsqty 6
Coolersqty 4
Whiskqty 2
Measuring cupsqty 2
Kitchen tongsqty 4
Oven glovesqty 2

Cleaning

Cleaning bucketsqty 4
Mopsqty 4
Broom and dustpanqty 3
Microfiber clothsqty 20

Lighting

LED string lightsqty 4
LED spotlightsqty 4

Catering

Groceries
- Whole grain bread - 8 loaves
- Pistolets - 50 pieces
- Whole wheat wraps - 40 pieces
- Butter - 500 grams
- Young cheese - 2 kilos
- Hummus - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Cream cheese - 1 kilo
- Peanut butter - 2 jars
- Jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Bell peppers - 12 pieces
- Carrots - 2 kilo
- Lettuce - 6 heads
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilos
- Mandarins - 40 pieces
- Yogurt - 5 kilos
- Muesli - 2 kilo
- Oat bars - 50 pieces
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 4 bags
- Salty pretzels - 4 bags
- Cookies - 6 packs
- Pasta - 4 kilo
- Tomato sauce - 8 jars
- Pesto - 4 jars
- Chicken breast - 4 kilos
- Vegetarian meatballs - 3 kilos
- Grated cheese - 1,5 kilos
- Herb cream cheese - 1 kilo
- Corn - 6 cans
- Peas - 4 cans
- Cucumber salad - 2 kilos
- Mixed salad - 3 kilos
- Olive oil - 2 liters
- Salt - 1 pack
- Black pepper - 1 jar
- Italian herbs - 2 jars
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Applesauce - 4 jars
- Frozen pizzas - 10 pieces
- Vegetarian Pizzas - 6 pieces
- Chocolate bars - 40 pieces
- Ice lollies - 50 pieces
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Lemonade syrup - 3 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 4 liters
- Lemons - 10 pieces
- Ice cubes - 8 bags
- Paper napkins - 6 packs
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Sponges - 10 pieces
- Rubber gloves - 6 pairs
- Trash bags - 50 pieces
- Paper towels - 8 rolls
- Toilet paper - 36 rolls
- Tissues - 10 packs
- Bandages - 2 boxes
- Sports tape - 4 rolls

Tips

Plan at least 2–3 drinks per participant for the first active hour, then 1 drink per person for each additional hour. Keep water available in every dance room, not only at reception.
Match tableware to the largest meal or serving moment: provide 1 plate, bowl, fork, knife and spoon per participant, plus about 10% extra for replacements and staff.
Test the mixer, active speakers, microphones, stands, audio cables and laptop at least 24 hours before camp. Bring extension cords and power strips, and tape or secure cables before participants arrive.
Prepare one name badge and one printed information sheet per participant, plus 10% spare copies. Keep the participant list and group assignments at the reception area for quick check-in.
Provide enough mats and training equipment for the largest group using a room at one time, rather than the total camp attendance. Count dance mats, yoga mats, stretch bands and hoops room by room before setup.

Frequently asked questions

How much water do I need for a dance camp?: Plan 2–3 drinks per person during the first active hour and 1 drink per person for every additional hour. Add around 10% extra for warm rooms, outdoor activities or staff.
How many plates, cups and cutlery do I need for a dance camp?: For a single meal, allow 1 plate, bowl, fork, knife and spoon per participant, plus 10% spare. For example, 40 participants require at least 44 of each item where applicable.
When should I test the dance camp sound equipment?: Test the speakers, mixer, microphones, cables and laptop at least 24 hours before the camp. Do a second check 60 minutes before the first lesson so there is time to replace or reposition equipment.
How many name badges should I prepare for dance camp?: Prepare 1 badge per registered participant, teacher and supervisor, plus 10% spare badges. For 50 registered participants and 5 staff members, prepare at least 61 badges.

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