What you need for a cybersecurity workshop
A cybersecurity workshop needs more than laptops and a projector. Each participant needs a tested laptop, charger and access to the practice environment, while the room needs reliable networking, power and presentation equipment. Plan backup equipment before the day starts, not when a device fails. This shopping list also covers registration, refreshments and serving items, so you can check what must be bought, borrowed or brought along.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Tablesqty 8
- Chairsqty 36
- Registration desk
- Stools for guidesqty 3
Equipment
- Laptopsqty 30
- Laptop chargersqty 30
- Backup laptopsqty 3
- Network switchqty 2
- Ethernet cablesqty 36
- Wi-Fi router
- Projector
- Projection screen
- HDMI cablesqty 3
- Power stripsqty 10
- Extension cordsqty 6
- USB sticksqty 36
- Laser pointer
- Timerqty 2
Tableware
- Reusable cupsqty 40
- Coffee cupsqty 36
- Platesqty 40
- Cutlery setsqty 40
- Serving plattersqty 6
- Pitcherqty 3
Kitchen
- Coffee makerqty 2
- Kettleqty 2
- Coolersqty 3
- Thermos flasksqty 3
- Serving boardsqty 4
- Kitchen knivesqty 2
- Cutting boardsqty 2
- Food tongsqty 4
Cleaning
- Waste binsqty 4
- Hand broomsqty 2
- Trash bag holdersqty 4
Other
- Name badgesqty 36
- Badge holdersqty 36
- Ballpoint pensqty 40
- Notepadsqty 36
- Flip chart
- Flip chart sheetsqty 2
- Markersqty 12
- Printer paper
- Foldersqty 36
Catering
- Groceries
- Coffee - 2 packs
- Black tea - 2 boxes
- Herbal tea - 1 box
- Semi-skimmed milk - 6 liters
- Oat milk - 3 liters
- Sugar - 1 pack
- Honey - 1 jar
- Still water - 36 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Apples - 36 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Salted crackers - 4 packs
- Whole grain crackers - 3 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Young cheese - 2 kilos
- Turkey breast - 1,5 kilo
- Wraps - 50 pieces
- Cucumber - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Mayonnaise - 1 bottle
- Mustard - 1 bottle
- Ketchup - 1 bottle
- Cookies - 5 packs
- Brownies - 36 pieces
- Snacks - 3 bags
- Napkins - 2 packs
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Hand soap - 3 bottles
- Toilet paper - 2 packs
Tips
- Plan one working laptop and charger per participant, plus at least one backup laptop for every 10 attendees. Test the devices, chargers and practice files before the workshop begins.
- Bring a network switch, Wi-Fi router and enough Ethernet cables for the planned setup. Check the test environment and internet connection at least one day before the workshop.
- Pack the presentation equipment together: projector, projection screen, HDMI cables and a laser pointer. Test the presentation on the actual screen before participants arrive.
- Allow two to three drinks per person for the first hour, then about one drink per person for each additional hour. Use coolers for chilled drinks and thermos flasks for coffee or tea.
- Set aside power strips and extension cords for every laptop table, with spare capacity for chargers and presentation equipment. Keep USB sticks and a backup of the teaching materials separate from the main equipment.
Frequently asked questions
- How many laptops do I need for a cybersecurity workshop?
- Plan one laptop per participant and bring at least one backup laptop for every 10 participants. Include a working charger for every laptop and test all devices before the workshop.
- What network equipment is needed for a cybersecurity workshop?
- Bring a Wi-Fi router, one network switch and enough Ethernet cables for the planned exercises and connected devices. Test the network and training environment at least 24 hours in advance.
- How much coffee and water should I buy for a workshop?
- Allow two to three drinks per person for the first hour, followed by about one drink per person per additional hour. Add extra coffee cups, reusable cups, a pitcher and thermos flasks so drinks can be served throughout the session.
- What presentation equipment should I bring to a cybersecurity workshop?
- Pack a projector, projection screen, HDMI cables and a laser pointer. Test the presentation on the screen at least one day beforehand, and bring a spare HDMI cable if possible.
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