What to Bring to a Climbing Clinic

A climbing clinic needs more than helmets and ropes. You also need the right sizes of protective gear, paperwork for participants, a first aid kit, and practical supplies for registration and dinner afterward. Confirm which equipment the climbing venue or instructor provides before buying or transporting anything. Use this list to prepare climbing gear, serving items, drinks, kitchen tools, and backup equipment without leaving essentials until the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Buffet tablesqty 2
Folding chairsqty 16
Clothing rack

Tableware

Reusable platesqty 16
Reusable bowlsqty 16
Cutlery setsqty 16
Drinking glassesqty 24
Coffee cupsqty 16
Serving plattersqty 6
Serving utensilsqty 6

Sports equipment

Climbing helmetsqty 14
Climbing harnessesqty 14
Climbing shoesqty 14
Chalk bagsqty 14
Liquid climbing chalkqty 3
Climbing ropesqty 4
Security devicesqty 6
Carabinersqty 12
Climbing matsqty 4

Equipment

Portable speaker
Phone tripod
Power banksqty 2
Extension cordsqty 2
Coolersqty 2

Kitchen

Chef's knifeqty 2
Cutting boardsqty 3
Bottle openersqty 2
Thermos flasksqty 2

Safety

First aid kit

Paper goods

Climbing declarationsqty 20
Pensqty 6

Cleaning

Waste binsqty 3
Towelsqty 8

Catering

Groceries
- Tortilla wraps - 24 pieces
- Chicken strips - 1.5 kg
- Falafel - 1 kg
- Hummus - 1 kg
- Mixed lettuce - 4 heads
- Cucumbers - 4 pieces
- Tomatoes - 2 kg
- Red bell peppers - 8 pieces
- Red onions - 4 pieces
- Grated cheese - 1 kg
- Garlic sauce - 1 kg
- Salsa - 3 jars
- Guacamole - 3 tubs
- Olive oil - 1 bottle
- Salt - 1 tin
- Black pepper - 1 canister
- Paprika powder - 1 can
- Cumin - 1 can
- Plain chips - 3 bags
- Paprika chips - 3 bags
- Mixed nuts - 1 kg
- Apples - 16 pieces
- Grapes - 2 kg
- Brownies - 24 pieces
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Iced tea - 6 bottles
- Orange juice - 4 cartons
- Non-alcoholic beer - 24 bottles
- Coffee - 2 packs
- Tea - 2 boxes
- Milk - 4 liters
- Oat milk - 2 liter
- Sugar - 1 pack
- Coffee creamer - 1 bottle
- Paper napkins - 100 pieces
- Paper towels - 4 rolls
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Disinfectant wipes - 1 pack
- Hand soap - 2 bottles
- Toilet paper - 2 packs

Tips

Confirm gear quantities against the final participant list at least 3 days before the clinic. Check that you have one helmet and one harness per climber, plus suitable climbing shoes, chalk bags, carabiners, and security devices.
Print the climbing declarations before leaving for the venue and bring a few extra copies. Keep the first aid kit at the registration area so it is easy to find during the clinic.
Pack cold drinks in coolers and chill them several hours before departure. Bring thermos flasks for hot drinks, along with reusable plates, bowls, cutlery, glasses, and serving utensils for the meal.
Check the venue’s power setup the day before. Pack extension cords, charged phones, power banks, and the portable speaker so registration, communication, and timing do not depend on one outlet.
Separate climbing equipment from dinner supplies when packing the car. Keep ropes, mats, helmets, and harnesses dry and accessible, while knives, cutting boards, bottle openers, and serving platters stay together for setup.

Frequently asked questions

What equipment do I need for a climbing clinic?: Plan for helmets, harnesses, climbing shoes, chalk bags, liquid chalk, ropes, security devices, carabiners, and climbing mats. The exact quantity depends on the participant list, so confirm what the venue and instructor already provide before purchasing or transporting gear.
How many climbing helmets and harnesses should I bring?: Bring one helmet and one harness for every registered climber, plus at least 2 spare sets if the group is larger than 10 people. Check sizes before the clinic because a last-minute fit problem can delay the start.
What should I pack for food and drinks after climbing?: Pack reusable plates, bowls, cutlery, drinking glasses, coffee cups, serving platters, and serving utensils for the full group. Chill drinks for several hours beforehand and bring coolers, thermos flasks, bottle openers, a chef’s knife, and cutting boards.
When should I prepare the climbing clinic shopping list?: Review the list 3 days before the clinic, after registrations and dietary requirements are confirmed. Do the shopping no later than the day before, then keep fresh food cool until it is transported to the venue.

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