What to buy for Children’s Camp Care

A Children’s Camp Care day needs more than food and drinks. You will also need child-sized furniture, serving equipment, activity supplies, name stickers and practical items for registration and supervision. Plan quantities around the number of children and staff, then add a small buffer for spills, lost items and unexpected dietary needs. Keep first-aid supplies, emergency information and consent records ready before children arrive, rather than trying to find them during registration.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Children’s tablesqty 4
Children's chairsqty 30
Coat racksqty 3

Tableware

Reusable cupsqty 50
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8
Pouring jugsqty 6

Kitchen

Coolersqty 4
Cutting boardsqty 3
Kitchen knivesqty 4
Serving spoonsqty 6
Food warmersqty 4

Equipment

Kettlesqty 2
Coffee machinesqty 2
Portable speakersqty 2
Extension cordsqty 4
First aid kitsqty 2
Flashlightsqty 4

Sports equipment

Footballsqty 4
Soft ballsqty 8
Conesqty 20
Skipping ropesqty 10
Hoopsqty 10
Relay batonsqty 8

Decorations

Buntingqty 6
Name stickersqty 45
Waterproof markersqty 12
Tableclothsqty 8
Coloring pagesqty 40
Craft paperqty 10
Colored pencilsqty 10
Glue sticksqty 20
Children's scissors setsqty 10

Cleaning

Bucketsqty 3
Cleaning clothsqty 12
Waste binsqty 6
Hand soap dispensersqty 4
Hand sanitizerqty 4

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Apple juice - 6 liters
- Orange juice - 6 liters
- Cola - 4 bottles
- Cola Zero - 3 bottles
- Lemonade syrup - 2 bottles
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Ice cubes - 4 bags
- Whole grain bread - 8 loaves
- White bread - 6 loaves
- Bread rolls - 50 pieces
- Unsalted butter - 2 packs
- Margarine - 2 tubs
- Young cheese - 2 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Fruit jam - 2 jars
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Carrots - 2 kilo
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Yogurt - 5 kilos
- Muesli - 2 kilo
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Popcorn - 3 bags
- Cookies - 6 packs
- Tortilla wraps - 50 pcs
- Pasta salad - 6 kilos
- Chicken pieces - 3 kilo
- Vegetarian strips - 2 kilos
- Bell peppers - 15 pieces
- Corn - 8 cans
- Cucumber - 8 pieces
- Lettuce - 6 heads
- Grated cheese - 1 kilo
- Yogurt dressing - 3 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 jars
- Gluten-free rolls - 10 pieces
- Allergy-free cookies - 4 packs
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 30 pieces
- Sponges - 6 pieces
- Toilet paper - 24 rolls

Tips

Allow at least one reusable cup, plate and cutlery set per child, plus 10–15% extra for drops, spills and replacements. Set out serving platters, pouring jugs and serving spoons before the meal starts.
Prepare two to three drinks per person for the first hour, then adjust for the length of the camp and the weather. Chill drinks in coolers early; a last-minute cooling run is easy to overlook.
Buy enough name stickers and waterproof markers for every child, staff member and volunteer, with at least 10% spare. Children may lose or damage labels during sports and craft activities.
Match activity supplies to the group size: provide enough soft balls, cones, skipping ropes and hoops for small groups rather than one shared set. Check every item before setup and separate anything damaged.
Plan seating and storage before shopping: child-sized tables and chairs, coat racks, tablecloths and extension cords all take space. Keep food equipment such as kettles, coffee machines and food warmers away from activity corners and walking routes.

Frequently asked questions

How many cups and plates do I need for a children’s camp?: Plan one cup, plate and cutlery set per child, staff member and volunteer, then add 10–15% extra. For 30 children and 6 adults, that means at least 40 of each basic table setting.
How much food and drink should I buy for Children’s Camp Care?: Use the confirmed registration list and include every dietary requirement before shopping. For drinks, start with two to three servings per person for the first hour, then add more for a longer or warmer day.
How many name stickers should I prepare?: Prepare one sticker for each child, staff member and volunteer, plus at least 10% spare. For 30 children and 6 adults, print or buy 40 stickers and keep waterproof markers at the reception desk.
When should I chill drinks and prepare the activity supplies?: Chill drinks several hours before registration, or the night before if the storage allows it. Check and group activity equipment at least 60 minutes before arrival so missing or damaged items can still be replaced.

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