What to Buy for a Championship Match

A championship match needs more than balls and a trophy. Plan for players, officials, volunteers and spectators, then cover the practical details around the field, changing rooms and refreshment area. This checklist includes match equipment, tables, seating, serving supplies, drinks, decorations and basic event technology. Order perishables and drinks early enough to chill them, and check weather-dependent items before match day so you are not arranging shelter or lighting at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 10
Chairsqty 80
Beer tablesqty 6
Party tentsqty 3
Waste binsqty 8

Sports equipment

Match ballsqty 4
Spare ballsqty 4
Conesqty 30
Training bibsqty 24
Field marking paintqty 2
Whistlesqty 3
Scoreboard
Competition flagsqty 4
Medal ribbonsqty 25
Champion's Cup

Equipment

Portable speakerqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4
Rechargeable batteriesqty 12

Lighting

String lightsqty 4
LED lampsqty 6

Decorations

Club flagsqty 12
Balloonsqty 100
Buntingqty 8
Team bannersqty 3
Balloon pumpqty 2

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 60

Kitchen

Coolersqty 6
Ice cube traysqty 6
Thermos flasksqty 6
Serving boardsqty 8
Scissorsqty 4
Cutting boardsqty 4
Knivesqty 8
Storage binsqty 12

Cleaning

Mopsqty 4
Bucketsqty 4
Dustpan and brushqty 3
Toilet brushesqty 3
Microfiber clothsqty 12
Rubber glovesqty 8
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Alcohol-free beer - 6 crates
- Beer - 8 crates
- White wine - 12 bottles
- Rosé - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa sauce - 4 jars
- Peanuts - 4 bags
- Olives - 4 jars
- Cucumber - 8 pieces
- Cherry tomatoes - 6 tubs
- Carrots - 4 bags
- Grapes - 6 kilos
- Apples - 50 pieces
- Baguettes - 12 pieces
- Wraps - 8 packs
- Young cheese - 3 kilos
- Hummus - 8 tubs
- Herb cream cheese - 6 tubs
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Vegetarian spreads - 8 tubs
- Arugula - 6 bags
- Herb butter - 8 tubs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Satay sauce - 3 jars
- Bitterballen - 8 boxes
- Vegetarian snacks - 6 boxes
- Mini frikandels - 6 boxes
- Cookies - 8 packs
- Chocolate bars - 60 pieces
- Ice bag sacks - 10 bags
- Paper napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- Dishwasher tablets - 40 pieces
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Disinfectant wipes - 4 packs
- Hand gel - 4 bottles

Tips

Allow roughly 2–3 drinks per person for the first hour, then one drink per person per hour. Buy extra water for players, officials and volunteers, not just the spectators.
Provide at least 1 reusable cup per guest, plus a separate supply for match officials and volunteers. Add 10–15% more cups, plates and cutlery than your confirmed headcount.
Plan seating and serving space before ordering furniture: use one table for food, one for drinks and additional tables for medals or registration. Keep the refreshment area away from the field entrance.
Check the number of working match balls, reserve balls, whistles, flags and scorekeeping supplies at least 3 days before the match. Replace missing or damaged equipment before the field is opened.
If the match may run into low light, test the speaker, microphone, extension cables, power strips and rechargeable batteries 1 day ahead. Pack lights and cables where they can be reached quickly if the weather or schedule changes.

Frequently asked questions

How much food and drink do I need for a championship match?: Use the confirmed guest count, then add 10–15% for unexpected visitors and volunteers. For drinks, plan 2–3 per person in the first hour and about 1 per person for each additional hour, with water reserved for players and officials.
What equipment is needed for a championship football match?: Prepare match balls and reserve balls, cones, training bibs, field-marking paint, whistles, a scoreboard and match flags. Check everything 3 days before kickoff and keep at least one working reserve ball available.
When should I buy supplies for a championship match?: Order non-perishable supplies, decorations and equipment 1–2 weeks in advance. Buy fresh food and collect chilled drinks 1–2 days before the match so there is time to check quantities and cool the drinks.
How many tables and chairs do I need for the match?: Set up at least one table each for food, drinks and awards or registration, then add seating based on your confirmed guest list. A practical starting point is one chair per seated guest, with 10–15% extra if space allows.

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