What to buy for a camping volleyball tournament

A camping volleyball tournament needs more than nets and balls. You are buying for matches, shared meals, evening camp life and players who may arrive without basic gear. Use the quantities in your registration list to size drinks, cups, seating and power equipment, then add spares for the items that can stop play. Check borrowed equipment at least one week before the tournament and finish chilled-food shopping on the day before arrival.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 8
Folding chairsqty 50
Beer tablesqty 6
Changing room screensqty 4

Sports equipment

Volleyball netsqty 3
Volleyballsqty 12
Field linesqty 6
Net antennasqty 6
Referees' chairsqty 3
Scoreboardsqty 3
Whistlesqty 6
Competition bibsqty 48
Spare pumpqty 2
Ball needlesqty 6
First aid kitsqty 2
Ice packsqty 12
Sunscreen dispensersqty 2

Equipment

Speakersqty 2
Microphone
Mixer
Extension cordsqty 6
Power stripsqty 4
Coolersqty 6
Coffee machinesqty 2
Kettlesqty 2
Rechargeable power banksqty 4
Clipboardsqty 8
Calculatorsqty 2

Lighting

LED lampsqty 8
String lightsqty 4
Flashlightsqty 6

Tableware

Reusable cupsqty 100
Platesqty 60
Cutlery setsqty 60
Coffee mugsqty 40
Pitchersqty 6
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Thermos flasksqty 4
Cooling compartmentsqty 4

Decorations

Buntingqty 6
Tournament bannersqty 4
Name badgesqty 60
Pensqty 30
Prize trophiesqty 3
Medal ribbonsqty 48

Cleaning

Waste binsqty 8
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Cleaning clothsqty 20

Camping

Conesqty 20
Herringqty 40
Ground pegsqty 30
Barrier tapeqty 4
Rain coversqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Coffee creamer - 2 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling mineral water - 8 bottles
- Still mineral water - 12 bottles
- Sports drink - 48 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 12 pieces
- Ice cubes - 10 bags
- Sandwiches - 80 pieces
- Wholemeal bread - 6 loaves
- Pistolets - 40 pieces
- Croissants - 40 pieces
- Ham - 2 kilos
- Cheese - 3 kilos
- Chicken breast topping - 1 kilo
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Butter - 2 packs
- Eggs - 60 pieces
- Bacon bits - 2 kilos
- Vegetarian burgers - 48 pieces
- Hamburger buns - 60 pieces
- Hot dog sausages - 60 pieces
- Hot dog buns - 60 pieces
- Lettuce - 6 heads
- Tomatoes - 4 kilos
- Cucumbers - 3 kilos
- Bell peppers - 2 kilos
- Onions - 2 kilos
- Corn - 8 cans
- Pickles - 4 jars
- Mayonnaise - 3 bottles
- Ketchup - 4 bottles
- Mustard - 3 bottles
- Garlic sauce - 3 bottles
- Barbecue sauce - 3 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Plain chips - 10 bags
- Paprika chips - 10 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Nut mix - 6 bags
- Muesli bars - 60 pieces
- Bananas - 60 pieces
- Apples - 60 pieces
- Grapes - 6 kilos
- Watermelons - 3 pieces
- Cookies - 8 packs
- Brownies - 60
- Paper napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- Hand soap - 6 bottles
- Disinfectant wipes - 6 packs
- All-purpose cleaner - 3 bottles
- Gloves - 4 boxes
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes

Tips

Allow 2–3 drinks per person for the first hour, then 1 drink per person per hour. Buy extra water as well as other drinks, especially if players will spend the day in the sun.
Prepare one volleyball for every active court, plus at least 2 spare balls for the whole tournament. Pack a spare pump and several ball needles so a puncture does not delay a match.
Count reusable cups, plates and cutlery for the largest meal rather than the number of teams. A practical minimum is one complete set per guest, with 10% extra for losses, late arrivals and dropped items.
Plan lighting before the evening games or campsite gathering. Use at least one LED lamp at each serving or changing area, and keep one flashlight per 4–5 people for routes between tents and facilities.
Bring enough extension cords and power strips for the speakers, microphone, mixer, coffee machines, kettles and lights without daisy-chaining them. Test every cable and rechargeable power bank before leaving for the campsite.

Frequently asked questions

How many volleyballs do I need for a camping tournament?: Use one volleyball per active court and keep at least 2 spare balls on site. For example, a tournament with 3 courts should have 5 balls available, plus a pump and ball needles.
How much food and drink should I buy for a volleyball tournament?: Budget 2–3 drinks per person for the first hour, followed by 1 drink per person per hour. For food and tableware, calculate one serving and one cup, plate and cutlery set per guest, then add about 10% extra.
What equipment do I need for evening camping activities?: Take LED lamps for serving, changing and social areas, string lights if needed, and one flashlight for every 4–5 people. Charge rechargeable power banks before departure and test extension cords, power strips and audio equipment at least one day beforehand.
When should I buy supplies for a camping volleyball tournament?: Buy durable equipment and printed materials at least 1 week before the tournament so missing items can be replaced. Buy chilled drinks and other perishables 1 day before arrival, then cool them before the first matches.

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