What to Buy for a Camping Market

A camping market needs more than stock for the stalls. You also need a reliable setup for traders, visitors, refreshments, payments, directions and changing weather. Plan seating, tables, tents, lighting and power before buying food or disposable supplies. This checklist helps you work out what to bring and where shortages are most likely, especially when several vendors share the same site.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 18
Folding chairsqty 40
Information desk
Cash desk table
Clothes racksqty 6
Cratesqty 30

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 6
Power stripsqty 6
Table lampsqty 4
Handheld microphone

Lighting

String lightsqty 6
LED lampsqty 12

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Serving jugsqty 6

Kitchen

Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving utensilsqty 8
Ice packsqty 20

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Sparkling water - 12 bottles
- Apple juice - 6 packs
- Non-alcoholic beer - 24 bottles
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Snacks - 6 bags
- Snack mix - 4 bags
- Popcorn - 4 bags
- Cookies - 8 packs
- Mini butter cookies - 4 packs
- Currant buns - 30 pieces
- Mini wraps - 40 pieces
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Herb cream cheese - 4 tubs
- Cucumber - 6 pieces
- Bell peppers - 8 pieces
- Cherry tomatoes - 4 trays
- Grapes - 4 kilos
- Apples - 40 pieces
- Bananas - 30 pieces
- Nut mix - 4 bags
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Olive oil - 1 bottle
- Salt - 1 tin
- Pepper - 1 can
- Paprika powder - 1 can
- Napkins - 500 pieces
- Paper plates - 150
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Ice cubes - 12 bags
- Trash bags - 4 rolls
- Compostable bags - 2 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- Cleaning spray - 2 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Matches - 2 boxes
- Coffee cups - 100 pieces
- Teaspoons - 100 pieces

Decorations

Booth numbersqty 30
Directional signsqty 12
Welcome sign
Price tagsqty 500
Tableclothsqty 20
Buntingqty 10
Balloonsqty 100
Ropeqty 2
Cable tiesqty 200
Tapeqty 6

Office

Registration formsqty 100
Pensqty 20
Markersqty 12
Clipboardsqty 6
Name stickersqty 100
Notepadsqty 6
Printed mapsqty 100
Printed vendor listsqty 30

Cash register

Cash box
Change boxesqty 3
Cash changeqty 300
Payment signqty 2
Coupon bookletsqty 3
Calculatorsqty 3

Cleaning

Waste binsqty 10
Litter pickersqty 3
Broom setsqty 3
Trash binsqty 4
Mopsqty 3
Bucketsqty 3

Safety

Flashlightsqty 6
Barrier tapeqty 4
Non-slip matsqty 8
Work glovesqty 8
First aid kitsqty 2

Tools

Rubber malletsqty 4
Herringqty 40
Screwdriversqty 4
Wrenchesqty 2
Cable tiesqty 100
Duct tapeqty 6
Measuring tapesqty 2

Lost and found

Storage cratesqty 3

Tips

Allow one foldable table per stall, plus separate tables for the information desk and cash desk. Add at least one spare table if vendors may arrive with extra displays or equipment.
Plan one party tent for each exposed trading area and confirm the rain layout before the event. Check that every tent can be secured safely and that the backup arrangement still leaves clear routes.
For a full market day, provide at least one reusable cup per expected visitor who may buy a drink, then add a 10–15% buffer. Include separate coffee cups, plates, cutlery and serving utensils if food is being served.
Count extension cords and power strips by stall rather than buying one shared cable. Test coffee machines, kettles, lamps and other powered equipment before opening, and keep cables away from walkways.
Prepare booth numbers and directional signs before arrival, not on the morning itself. Pack cash-float supplies, coolers, ice packs and thermos flasks together so drinks and payments are ready during setup.

Frequently asked questions

What should I buy for a camping market?: Plan for stall equipment, refreshments, signage, power and weather protection. The core supplies include party tents, foldable tables, chairs, coolers, coffee equipment, cups, serving items, extension cords, lighting and booth numbers.
How many tables do I need for a camping market?: Start with one table per vendor stall, then add one information desk table and one cash desk table. Keep at least one spare table available if the site has room or vendors may need extra display space.
How much food and drink should I buy for a camping market?: Use the confirmed visitor and vendor count as your base, then add a 10–15% buffer for refreshments and serving supplies. For drinks, plan roughly two to three servings per person for the first hour and adjust for the expected length of the market.
When should I buy supplies for a camping market?: Buy non-perishable equipment, signage and tableware at least one week ahead. Purchase fresh groceries and ice packs one day before the market, after registrations and dietary requirements have been confirmed.

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