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What to buy and bring for a Bridge Walk

A Bridge Walk needs more than participant bibs and finish medals. You also need clearly marked kilometres, a reliable registration setup, drinking supplies, safety equipment and a way to manage bags and waste. This checklist helps you prepare the physical items before volunteers arrive and the route is opened. Use your final participant count to adjust quantities, then collect groceries and event materials early enough to fix missing or damaged items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

  • Party tentsqty 4
  • Registration tablesqty 6
  • Foldable tablesqty 12
  • Folding chairsqty 40
  • High tablesqty 8
  • Clothes racksqty 8
  • Storage cratesqty 30
  • Traffic barriersqty 80
  • Traffic conesqty 60
  • Crowd barriersqty 40
  • Waste binsqty 20

Sports equipment

  • Bib numbersqty 600
  • Race bib strapsqty 600
  • Finish medalsqty 600
  • Route arrowsqty 80
  • Kilometer markersqty 12
  • Disposable cupsqty 3000
  • Timing matsqty 2
  • Stopwatchesqty 6
  • Whistlesqty 15
  • Safety vestsqty 30
  • Bag labelsqty 600
  • Ribbonsqty 12
  • First aid kitsqty 4
  • Ice packsqty 20
  • Emergency blanketsqty 20

Equipment

  • Start arch
  • Finish arch
  • Speakersqty 4
  • Microphoneqty 2
  • Mixer
  • Extension cordsqty 8
  • Power stripsqty 8
  • Coolersqty 8
  • Coffee machinesqty 3
  • Kettlesqty 3

Lighting

  • LED lampsqty 12
  • Battery lanternsqty 8

Tableware

  • Reusable cupsqty 800
  • Coffee cupsqty 150
  • Platesqty 150
  • Cutlery setsqty 150

Kitchen

  • Serving traysqty 12
  • Pitchersqty 12
  • Thermos flasksqty 6
  • Ice packsqty 30
  • Cutting boardsqty 4
  • Bread knivesqty 4
  • Pliersqty 8
  • Serving spoonsqty 8

Cleaning

  • Broom setsqty 4
  • Mopsqty 4
  • Bucketsqty 4
  • Dustpan and brushqty 4
  • Hand soap dispensersqty 8
  • Disinfectant gelqty 12
  • Paper dispensersqty 8

Catering

  • Groceries
    • Spa Blauw - 600 liters
    • Sports drink - 180 liters
    • Cola - 30 liters
    • Coke Zero - 20 liters
    • Orange soda - 20 liters
    • Apple juice - 15 liters
    • Coffee - 8 packs
    • Tea - 250 bags
    • Sugar - 3 kilos
    • Milk - 20 liters
    • Oat milk - 8 liters
    • Coffee milk - 6 packs
    • Water ice lollies - 700 pieces
    • Bananas - 600 pieces
    • Apples - 300 pcs
    • Oranges - 200 pieces
    • Raisins - 15 kilos
    • Muesli bars - 700 pieces
    • Currant buns - 300 pieces
    • White rolls - 250 pieces
    • Wholemeal rolls - 150 pieces
    • Young cheese - 8 kilos
    • Back ham - 6 kilo
    • Chicken breast - 5 kilos
    • Hummus - 4 kilos
    • Peanut butter - 4 jars
    • Jam - 4 jars
    • Butter - 3 kilos
    • Mayonnaise - 3 bottles
    • Ketchup - 3 bottles
    • Mustard - 2 bottles
    • Paprika chips - 8 bags
    • Plain chips - 8 bags
    • Snacks - 6 bags
    • Gluten-free sandwich rolls - 30 pieces
    • Vegan rolls - 40 pieces
    • Vegan spread - 2 kilos
    • Diet biscuits - 4 packs
    • Lemons - 20 pieces
    • Tea towels - 30 pieces
    • Aluminum foil - 4 rolls
    • Plastic wrap - 4 rolls
    • Paper towels - 24 rolls
    • Napkins - 1500 pieces
    • Trash bags - 150 pieces
    • Toilet paper - 48 rolls
    • Dish soap - 4 bottles
    • All-purpose cleaner - 4 bottles
    • Disinfectant wipes - 12 packs
    • Rubber gloves - 12 pairs

Tips

  • Order one bib number and one bib strap per participant, plus at least 5% extra for late registrations, printing errors or replacements. Sort the bibs before event day so registration staff are not searching through a box.
  • Plan disposable cups and drinks for every aid station, not only the finish. For a two-hour walk, allow roughly 500–750 ml of water per participant, then add extra for warm weather and volunteer use.
  • Mark the route with arrows at every turn and place kilometre markers where walkers can easily see them. Prepare a spare set of signs and carry tape or ties, because signs are often moved or removed before the first walkers arrive.
  • Keep registration, clothing storage and the finish area separate. Provide labelled bag storage, storage crates and clothes racks, and place waste bins at registration, aid stations and the finish rather than relying on one central bin.
  • Test the sound and timing equipment at least one day before the walk. Check the microphone, mixer, speakers, extension cords and power strips together, and keep a backup stopwatch available if the timing system fails.

Frequently asked questions

How many bib numbers do I need for a Bridge Walk?
Prepare one bib number and one race bib strap for each registered walker, plus 5% extra. For 200 participants, that means at least 210 bibs and straps.
How much water should I buy for a Bridge Walk?
For a walk lasting about two hours, plan on 500–750 ml per participant, distributed between aid stations and the finish. For 200 participants, buy at least 100–150 litres, with more in warm weather.
When should I prepare Bridge Walk route signs?
Sort and check route arrows and kilometre markers at least 2–3 days before the event. Pack them by route section, then do a final route check on the day before or early on event morning.
How many disposable cups are needed for a Bridge Walk?
Allow 2–3 cups per participant for water stations, plus 10% extra for volunteers and spills. For 200 walkers, prepare around 440–660 cups.

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