What to bring for a birdhouse hanging day

A birdhouse hanging day needs more than nest boxes and a few screws. You will need fixing materials that protect the trees, enough tools for several teams, and safety equipment for work along outdoor routes. Plan the registration point, refreshments and lighting as well, especially if people arrive early or stay into the afternoon. Use this list to check what must be bought, charged, packed or chilled before volunteers arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 60
Picnic benchesqty 6
Registration desk

Tools

Cordless drill driversqty 8
Drills and bit setsqty 8
Hammerqty 6
Combination pliersqty 6
Measuring tapesqty 8
Pruning shearsqty 6
Laddersqty 4

Equipment

Battery chargersqty 8
Extension cordsqty 4
Power stripsqty 4

Safety

Work glovesqty 60
Safety gogglesqty 20
Safety vestsqty 20
First aid kit
Barrier tapeqty 4

Nest boxes

Birdhousesqty 50
Wood screwsqty 250
Tree-friendly tiesqty 50
Protective hosesqty 50
Number stickersqty 60
Waterproof highlightersqty 12
Registration formsqty 60
Clipboardsqty 12

Lighting

LED lampsqty 8
String lightsqty 4

Tableware

Reusable cupsqty 80
Reusable platesqty 70
Reusable cutleryqty 80
Coffee cupsqty 60

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 4
Serving plattersqty 8
Serving tongsqty 6

Decorations

Route signsqty 10
Directional signsqty 12
Name stickersqty 80
Markersqty 12

Cleaning

Waste binsqty 6
Washing-up tubsqty 3
Spongesqty 6
Tea towelsqty 12
Towelsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopqty 2
Bucketsqty 3

Catering

Groceries
- Coffee - 3 packs
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 6 pieces
- Still mineral water - 8 bottles
- Sparkling mineral water - 6 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Orange juice - 6 cartons
- Apple juice - 4 packs
- Non-alcoholic beer - 24 bottles
- Apples - 60 pieces
- Bananas - 40 pieces
- Grapes - 6 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Salted peanuts - 3 bags
- Rice cakes - 4 packs
- Mini cucumbers - 6 packs
- Cherry tomatoes - 6 tubs
- Carrots - 4 bags
- Hummus - 8 tubs
- Cream cheese - 6 tubs
- Mild cheese - 3 kilograms
- Hummus wraps - 60 pieces
- Multigrain rolls - 60 pieces
- Herb butter - 6 tubs
- Vegetarian soup snacks - 60 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Salt - 1 pack
- Pepper - 1 can
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Dish soap - 2 bottles
- Hand soap - 4 bottles
- Toilet paper - 24 rolls

Tips

Count one birdhouse, its screws, tree-friendly ties and protective hose as a complete fixing set before shopping. Add a small spare supply so one damaged part does not stop a team.
Match tools to the number of teams rather than the total number of participants. Each active route should have access to a cordless drill, suitable bits, a hammer, pliers, measuring tape and pruning shears.
Prepare one pair of work gloves and safety goggles for every person using tools, and provide a safety vest for each route leader or marshal. Keep the first aid kit at the registration point, not in a vehicle elsewhere.
Charge every battery the day before and pack chargers, extension cords and power strips for the setup area. Do not assume outdoor sockets will be available at the hanging locations.
Pack registration forms, clipboards, number stickers and waterproof highlighters together in one clearly marked box. Chill drinks and prepare snacks before setup starts so the registration team is not left shopping during arrivals.

Frequently asked questions

How many birdhouse fixing sets do I need?: Plan one complete set for every birdhouse: screws, tree-friendly ties and protective hose. Add at least 10% spare fixings, rounded up to the next whole set, for lost or damaged parts.
How many tools should each birdhouse hanging team have?: Give each active team one cordless drill driver, one drill and bit set, one hammer, one pair of combination pliers, one measuring tape and one pair of pruning shears. If teams work on separate routes, duplicate this kit rather than making people walk back for tools.
When should I charge the equipment for birdhouse hanging day?: Charge all drill batteries and other rechargeable equipment the day before, then check them again during setup. Pack the chargers, extension cords and power strips before leaving for the venue.
What safety equipment is needed for a birdhouse hanging event?: Provide work gloves and safety goggles for everyone using tools, plus safety vests for route leaders and people working near paths or roads. Have one first aid kit on site and put up barrier tape wherever ladders or work areas could obstruct visitors.

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