What to Bring for a Bird Camping Weekend

A Bird Camping Weekend needs more than binoculars and a tent. You will be setting up a reception area, marking campsites, serving welcome drinks and snacks, and keeping people comfortable during guided walks. Use the planned quantities for your group, then allow extra drinks and lighting for late arrivals. Check dietary requirements before shopping, and charge equipment and power banks the day before departure.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Folding chairsqty 36
Reception desk
Tableclothsqty 6

Tableware

Reusable cupsqty 50
Reusable platesqty 40
Reusable cutleryqty 40
Coffee mugsqty 35
Serving plattersqty 8
Pouring jugsqty 6

Equipment

Coolersqty 4
Thermos flasksqty 4
Kettlesqty 2
Binocularsqty 12
Birdwatchersqty 2
Telescope tripodqty 2
Walkie-talkiesqty 4
Power banksqty 6
Extension cordsqty 3
Power stripsqty 3

Lighting

LED lampsqty 8
String lightsqty 4
Headlampsqty 10
Flashlightsqty 6

Camping gear

Spare party tent weightsqty 8
Herringqty 30
Guy ropesqty 12
Ground tarpsqty 4
Foldable cratesqty 8

Birdwatching

Bird guidesqty 15
Observation formsqty 40
Notebooksqty 35
Pencilsqty 40
Route mapsqty 40
Compassqty 4
Backpacksqty 6

Kitchen

Cutting boardsqty 4
Chef's knifeqty 3
Serving spoonsqty 4
Can openersqty 2
Ice packsqty 16

Cleaning

Dishpanqty 2
Dish brushesqty 3
Cleaning clothsqty 12
Soap dispenserqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 100 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Coffee creamer - 2 tubs
- Still water - 48 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Apple juice - 4 packs
- Lemons - 12 pieces
- Ice cubes - 8 bags
- Bread - 12 loaves
- Whole grain bread - 8 loaves
- Pistolets - 40 pieces
- Croissants - 36 pieces
- Butter - 4 tubs
- Young matured cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast fillet - 1,5 kilo
- Hummus - 6 tubs
- Peanut butter - 3 jars
- Strawberry jam - 3 jars
- Eggs - 36 pieces
- Yogurt - 5 kilos
- Muesli - 3 kilos
- Oatmeal - 2 kilos
- Bananas - 40 pieces
- Apples - 40 pieces
- Grapes - 4 kilos
- Cucumbers - 8 pieces
- Tomatoes - 4 kilos
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Onions - 2 kilos
- Garlic - 4 bulbs
- Pasta - 4 kilo
- Pasta sauce - 8 jars
- Vegetarian meatballs - 3 kilos
- Grated cheese - 1 kilo
- Olive oil - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Italian herbs - 2 jars
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Student mix - 3 kilos
- Cookies - 6 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 36 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs
- Paper napkins - 200 pieces

Tips

Plan two to three welcome drinks per person for the first hour, then add water and soft drinks for the afternoon walk. Fill the coolers shortly before participants arrive so drinks stay cold.
Pack reusable cups, plates, cutlery and coffee mugs by headcount, plus at least 10% extra. Missing serving items are easy to overlook when the shopping is split between several people.
Bring one headlamp or flashlight per person working after dark, and test every LED lamp and string light before leaving. Pack spare batteries or fully charged power banks at least one day ahead.
Count binoculars and birdwatchers against the number of participants who need equipment, then include the telescope tripod and walkie-talkies for the guides. Charge all equipment overnight and keep extension cords and power strips together.
Buy or pack camping hardware before the weekend rather than on arrival: spare tent weights, herring, guy ropes, ground tarps and foldable crates. Mark the crates by use so reception materials, drinks and route maps do not get mixed up.

Frequently asked questions

How many drinks do I need for a Bird Camping Weekend?: Allow two to three drinks per person for the first hour, then add water and soft drinks for the rest of the programme. Increase the amount for warm weather or a long afternoon walk, and include extra servings for late arrivals.
What food should I buy for a Bird Camping Weekend?: Buy enough snacks for at least one serving per person during the afternoon walk, plus extra portions for the reception period. Check every participant’s dietary requirements before shopping and separate suitable snacks clearly.
When should I charge the birdwatching and lighting equipment?: Charge binocular-related equipment, walkie-talkies, power banks and lamps the night before departure. Test them again during packing so faulty cables or empty batteries can be replaced before the group arrives.
How much extra tableware should I bring?: Pack one cup, plate and set of cutlery per participant, with at least 10% extra for replacements and late arrivals. Bring coffee mugs separately and count serving platters and pouring jugs for the planned food and drinks service.

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