What you need for a bike workshop

A bike workshop needs more than a few pumps and Allen keys. Plan one complete tool setup for each workstation, then add shared equipment, replacement parts, cleaning supplies, and safety items. For a practical session, prepare one repair stand and one wheel chock per bike, plus enough practice parts for demonstrations and mistakes. Buy or gather consumables early: inner tubes, cable ties, chain oil, cleaner, spare chains, and brake pads are easy to overlook and difficult to replace once participants arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 8
Chairsqty 40
Registration desk

Sports equipment

Bike repair standsqty 8
Wheel chocksqty 8
Bike pumpsqty 4
Bike helmetsqty 10
Traffic conesqty 12
Practice Bikesqty 2
Spare wheelsqty 4
Bicycle light setsqty 6
Spare inner tubesqty 12
Tape kitsqty 8
Chain oilqty 4
Bike chain cleanersqty 4
Spare chainsqty 4
Brake pad setsqty 8
Cable tiesqty 100
Work glovesqty 40
Protective matsqty 8

Equipment

Bike tool kitsqty 4
Master keysqty 2
Allen key setsqty 4
Chain punchesqty 2
Chain gaugesqty 2
Tire leversqty 16
Multimetersqty 2
Extension cordsqty 4
Power stripsqty 4
Portable speaker
Projection screen
Projector

Tableware

Reusable cupsqty 50
Coffee mugsqty 40
Platesqty 50
Cutlery setsqty 50
Serving traysqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Storage binsqty 8

Cleaning

Waste binsqty 4
Broom setsqty 2
Mop setsqty 2
Cleaning bucketsqty 2
Cleaning clothsqty 30

Safety

First aid kit

Decorations

Name badgesqty 50
Markersqty 12
Directional signsqty 8

Catering

Groceries
- Coffee - 2 packs
- Tea bags - 80 pieces
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Lemon slices - 4 pieces
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 liters
- Orange juice - 3 liters
- Apples - 40 pieces
- Bananas - 30 pieces
- Grapes - 3 kilos
- Plain chips - 4 bags
- Paprika chips - 4 bags
- Snacks - 3 bags
- Mixed nuts - 2 bags
- Baby carrots - 2 kilos
- Cucumber - 6 pieces
- Cherry tomatoes - 2 kilos
- Hummus - 1 kilo
- Sandwiches - 120 pieces
- Wholemeal bread - 6 loaves
- Cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Vegetarian Spread - 1 kilo
- Lettuce - 6 heads
- Tomatoes - 2 kilos
- Cucumber salad - 1 kilo
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Soup - 8 liters
- Breadsticks - 4 packs
- Cookies - 5 packs
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles

Tips

Set up one repair stand, one wheel chock, and one pump for every bike being worked on. If several people share a station, add a second pump and duplicate the most-used Allen key sets.
Allow at least one complete bike tool kit per workstation, with shared specialist tools such as chain punches, chain gauges, multimeters, and master keys kept at a central table.
For hands-on practice, prepare at least one spare inner tube per participant and two to three spare chains and brake pad sets for the whole group. Add spare wheels if wheel removal or replacement is part of the program.
Provide one bicycle light set and one helmet per participant who needs them, and use traffic cones to separate the repair area from walkways. Check that extension cords and power strips match the number of powered tools or presentation equipment.
Buy consumables at least two days before the workshop. Chain cleaner, chain oil, tape, cable ties, and replacement parts are the items most often missed when the main tools have already been gathered.

Frequently asked questions

How many bike repair stands do I need for a workshop?: Plan one repair stand per bike worked on at the same time. For 12 participants working in pairs, prepare 6 stands and 6 wheel chocks, unless the program requires each person to work independently.
What spare parts should I buy for a bike workshop?: Start with one spare inner tube per participant, two to three spare chains, and two to three brake pad sets for a small group. Add cable ties, tape, chain oil, and cleaner for every session because these supplies are used quickly.
How many bike tools are needed per workstation?: Provide one complete bike tool kit and one Allen key set per workstation. Keep one shared chain punch, chain gauge, multimeter, and master key set available for every four to six workstations.
When should I buy supplies for a bike workshop?: Buy replacement parts, cleaning products, and consumables at least two days before the workshop. Check all tools and electrical equipment the day before, so missing or damaged items can still be replaced.

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