What you need for an archery competition

An archery competition needs more than bows, arrows and targets. You’ll also need spare equipment, clear range boundaries, scoring materials, safety gear and enough seating for participants, officials and spectators. Use the shopping list to prepare the shooting area, registration point and refreshment space before competition day. Check quantities against your participant list, competition format and venue layout, then buy or hire anything with a lead time of at least one to two weeks.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Tablesqty 10
Chairsqty 80
Bar stoolsqty 8
Tablecloth setsqty 6
Waste binsqty 8

Sports equipment

Competition bowsqty 24
Spare bowsqty 6
Competition arrowsqty 120
Spare arrowsqty 24
Target discsqty 12
Goal suitsqty 12
Goal standsqty 12
Safety netsqty 6
Arrow pullersqty 12
Bow standsqty 12
Arm guardsqty 24
Finger protectorsqty 24
Tube holdersqty 12
Arrow quiversqty 24
Arrow bagsqty 4
Measuring tapesqty 4
Bollardsqty 30
Rolls of barrier tapeqty 8
Conesqty 24
Scoreboardsqty 12
Race number vestsqty 24
Competition flagsqty 6
Stop signqty 2
Whistlesqty 6
Notice boardsqty 3
Spare tendonqty 12
Hoof washqty 6
Bow maintenance kitsqty 4
Arrow repair kitsqty 2
Hand saw
Hammerqty 2
Rubber malletsqty 2
Screwdriver setsqty 2
Wrench setsqty 2
Cable tiesqty 200
Duct tapeqty 6
Work glovesqty 8
Spirit levelsqty 2
Distance metersqty 2
Starter pistol
Score sheet foldersqty 12
Clipboardsqty 12
Spare paper rollsqty 6
Prize money envelopesqty 12
Medal holdersqty 24

Equipment

Laptopqty 2
Tabletsqty 4
Printer
Extension cordsqty 6
Power stripsqty 6
Mobile sound system
Microphoneqty 2
Power banksqty 4
Coolersqty 6
Cable reelsqty 3

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Pitchersqty 8
Thermos flasksqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 4
Chef's knifeqty 4
Bread knivesqty 3
Pliersqty 6
Serving spoonsqty 8
Ice packsqty 24

Decorations

Competition bannersqty 4
Buntingqty 8
Balloon archesqty 2
Prize cupsqty 6
Medal ribbonsqty 24
Prize boxesqty 6

Lighting

LED lampsqty 8
String lightsqty 6
Flashlightsqty 6

Cleaning

Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 6
Toilet brushesqty 3
First aid kitsqty 2
Safety vestsqty 12
Earplugsqty 40
Rain ponchosqty 20
Umbrellasqty 10

Catering

Groceries
- Coffee - 2 kilos
- Tea - 200 bags
- Cocoa powder - 1 pack
- Sugar - 2 kilos
- Mints - 1 box
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 18 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 2 kilos
- Herbal tea - 4 boxes
- Sandwiches - 120 pieces
- Whole grain bread - 8 loaves
- Bread rolls - 60 pieces
- Young cheese - 3 kilos
- Boiled ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 12 tubs
- Cream cheese - 8 tubs
- Peanut butter - 4 jars
- Strawberry jam - 4 jars
- Butter - 1 kilo
- Lettuce - 8 heads
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Bell peppers - 2 kilos
- Arugula - 6 bags
- Baby potatoes - 12 kilos
- Chicken skewers - 8 kilo
- Vegetarian burgers - 40 pieces
- Burger buns - 100 pieces
- Cheddar slices - 3 kilos
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Olive oil - 2 bottles
- Chili sauce - 2 bottles
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Salted peanuts - 6 bags
- Cookies - 10 packs
- Muesli bars - 100 pieces
- Bananas - 8 kilos
- Apples - 8 kilos
- Grapes - 5 kilos
- Ice lollies - 100 pieces
- Napkins - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 8 rolls
- Trash bags - 100 pieces
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant - 2 bottles
- Sponges - 12 pieces
- Cleaning wipes - 24 pieces
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Bandages - 4 boxes
- Wound gauze - 4 packs
- Disinfectant wipes - 4 packs
- Disposable gloves - 4 boxes
Thermal serving traysqty 8
Coolersqty 4
Coffee filtersqty 100
Drink dispensersqty 4
Bread basketsqty 8
Chafing dishesqty 6
Hot platesqty 6
Serving traysqty 12
Ice cube traysqty 6

Tips

Plan at least one spare bow and several spare arrows for every shooting group, so a damaged item does not stop the competition. Inspect all equipment before the event rather than waiting until setup.
Allow enough target discs and stands for every active shooting lane, plus replacements for damaged targets. Measure the range before ordering so the target layout, safety nets and barrier tape fit the space.
Use safety nets, bollards, cones and barrier tape to create a clear separation between the shooting range and spectators. Put the stop sign and competition flags where every archer and volunteer can see them.
Prepare one scorecard and a visible scoreboard for each competition group or lane. Print race number vests, signage and volunteer instructions at least two days before the event.
Provide tables and chairs for registration, the jury and refreshments, with waste bins near the catering area. If party tents are needed, arrange them several days ahead and check the weather forecast before final setup.

Frequently asked questions

How many spare arrows do I need for an archery competition?: Plan at least 10% spare arrows in addition to the competition quantity, with a minimum of 10 spare arrows for a small event. Keep them in arrow bags or tube holders near the range so replacements are quick to issue.
What safety equipment is needed for an archery competition?: Use safety nets, bollards, barrier tape, cones, a stop sign and whistles to control the range. Set up and test the safety boundary before participants arrive, leaving at least 60 minutes for a final inspection.
How many targets and target stands should I buy?: You need one target disc and one goal stand for each shooting lane used at the same time. Add at least one spare target disc and stand per 10 active lanes, or one complete spare set for smaller competitions.
When should I order prizes and competition equipment?: Order prizes, trophies and any hired equipment at least two weeks before competition day. Check bows, arrows, targets, scoreboards and protective gear one week before, then repeat the equipment check during setup.

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