What you need for an anniversary golf day

An anniversary golf day needs more than clubs and golf balls. Plan supplies for registration, the round, refreshments on the course, scoring, and the dinner afterward. For a group of 20 golfers, allow at least 24 golf balls, 100 tees, 24 scorecards and 30 pencils so replacements are available. You will also need enough glasses, plates and cutlery for dinner, plus coolers, coffee equipment and umbrellas for changing weather. Use the checklist below to buy and gather everything before event day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Buffet tableqty 2
Coat racksqty 2

Tableware

Dinner platesqty 40
Dessert platesqty 40
Cutlery setsqty 40
Water glassesqty 40
Wine glassesqty 40
Coffee cupsqty 40
Coffee spoonsqty 40
Serving plattersqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 4
Water carafesqty 6
Cutting boardsqty 3
Chef and serving knivesqty 6
Serving tongsqty 6
Coolersqty 4

Equipment

Speakersqty 2
Microphone
Extension cordsqty 3
Power stripsqty 3
Chargersqty 2

Sports equipment

Golf Ballsqty 60
Golf teesqty 150
Scorecardsqty 40
Pencilsqty 50
Scoreboard
Golf umbrellasqty 6
Prizesqty 6
Thank-you giftsqty 40

Decorations

Table runnersqty 8
Balloonsqty 40
Balloon ribbonqty 2
Welcome sign
Menusqty 40
Table numbersqty 8

Lighting

String lightsqty 4

Cleaning

Waste binsqty 4
Broom and dustpanqty 2
Mop headsqty 2
Spongesqty 6
Microfiber clothsqty 10
Washing-up bowlsqty 2

Catering

Groceries
- Coffee - 2 packs
- Tea selection - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Still mineral water - 24 bottles
- Sparkling mineral water - 12 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 4 bottles
- Ginger beer - 4 bottles
- Non-alcoholic beer - 24 bottles
- Pilsener - 48 bottles
- White wine - 8 bottles
- Red wine - 5 bottles
- Rosé - 3 bottles
- Prosecco - 6 bottles
- Bitter lemon - 4 bottles
- Ice cubes - 10 kilos
- Snack mix - 3 kilos
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Olives - 3 jars
- Mixed nuts - 2 kilos
- Meatballs - 120 pieces
- Vegetarian snacks - 60 pieces
- Hummus - 4 tubs
- Cucumber - 6 pieces
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 40 pieces
- Baguettes - 8 pieces
- Butter - 1 kilo
- Herb butter - 6 tubs
- Mixed Salad - 6 bags
- Cherry tomatoes - 2 kilos
- Cucumber salad - 3 kilos
- Potato salad - 3 kilos
- Meat for barbecue - 8 kilos
- Vegetarian burgers - 20 pieces
- Vegetarian skewers - 20 pieces
- Hamburger buns - 50 pieces
- French fries sauce - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Mayonnaise - 2 jars
- Barbecue sauce - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue seasoning mix - 3 jars
- Pepper - 1 jar
- Salt - 1 pack
- Cake - 1 large cake
- Whipped cream - 6 cans
- Napkins - 200 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle

Tips

Buy roughly 1.2 golf balls and five tees per golfer, then add a small reserve for lost balls and damaged tees. For 20 players, that means at least 24 balls and 100 tees.
Prepare one scorecard and one pencil per player, plus at least four spare pencils and five spare scorecards. Keep the scoreboard and completed cards at the reception or scoring table.
For dinner, count one dinner plate, one dessert plate and one cutlery set per guest, then add 10% extra. For 30 guests, prepare at least 33 of each item to cover breakage and last-minute additions.
Allow two to three drinks per person for the first hour, and keep water in separate coolers or water carafes. Fill the coolers before participants arrive so the welcome drinks are ready during reception.
Check chargers, extension cords and power strips the day before, especially for coffee machines, speakers and the microphone. Pack golf umbrellas and test the microphone at least two hours before the first tee time.

Frequently asked questions

What should I buy for an anniversary golf day?: Plan golf balls, tees, scorecards, pencils, a scoreboard and golf umbrellas for the round. For the reception and dinner, add drinks, coolers, plates, cutlery, glasses, coffee supplies, serving equipment and any prizes or thank-you gifts.
How many golf balls and tees do I need for 20 golfers?: Buy at least 24 golf balls and 100 tees for 20 golfers. The extra balls and tees cover lost equipment and players who need replacements during the round.
How many plates and glasses do I need for the anniversary dinner?: Count one dinner plate, one dessert plate, one water glass, one wine glass and one cutlery set per guest, then add 10%. For 30 guests, prepare at least 33 of each item.
When should I prepare the golf day shopping and equipment?: Complete the main shopping and equipment check at least two days before the event. Fill coolers, set out scorecards and test the coffee machines, speakers and microphone on the day, ideally two hours before arrival.

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