What you need for an anniversary football tournament

Use this shopping list to prepare an anniversary football tournament for players, guests and volunteers. It covers match equipment, team colours, refreshments, seating, changing rooms and the sound setup. Confirm the final participant count before buying food, drinks and ice, then check the weather before deciding how many party tents you need. Keep reserve footballs, spare batteries and power banks ready so small equipment problems do not interrupt the schedule.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Beer tablesqty 8
Folding chairsqty 80
Buffet tablesqty 4
Competition table
Benchesqty 6
Changing room benchesqty 8
Waste binsqty 8

Sports equipment

Size 5 footballsqty 8
Reserve footballsqty 4
Conesqty 40
Blue vestsqty 12
Yellow vestsqty 12
Red vestsqty 12
Green vestsqty 12
Goal netsqty 4
Boundary flagsqty 8
Whistlesqty 6
Stopwatchesqty 4
Captain's armbandsqty 8
Water cratesqty 8
Coolersqty 6

Equipment

Speakersqty 2
Microphone
Mixer
Extension cordsqty 4
Power stripsqty 4
Power banksqty 4
Laptop
Printer
First aid kit
Megaphone

Tableware

Reusable drinking glassesqty 120
Platesqty 100
Coffee cupsqty 80
Knivesqty 100
Forksqty 100
Spoonsqty 100
Serving spoonsqty 12
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 6
Thermos flasksqty 4
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Cooling matsqty 8

Decorations

Anniversary bannerqty 2
Balloonsqty 100
Balloon archesqty 2
Tableclothsqty 8
Prizes and medalsqty 40
Pennant garlandsqty 6

Lighting

LED light stringsqty 4
Battery lanternsqty 6

Cleaning

Broomsqty 3
Dustpan and brushqty 3
Mopsqty 3
Bucketsqty 3
Hand broomsqty 4

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 3 cases
- Beer - 4 crates
- White wine - 6 bottles
- Rosé - 4 bottles
- Prosecco - 4 bottles
- Coffee beans - 2 kilos
- Tea bags - 2 boxes
- Black tea - 1 box
- Herbal tea - 1 box
- Hot chocolate - 2 packs
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Burger buns - 100 pieces
- Hamburgers - 100 pieces
- Vega hamburgers - 20 pieces
- Hot dog buns - 80 pieces
- Vegetarian hot dogs - 20 pieces
- Hot dogs - 70 pieces
- Gouda cheese slices - 2 kilos
- Cheddar slices - 1 kilo
- Hamburger lettuce - 8 heads
- Tomatoes - 4 kilos
- Cucumbers - 3 kilos
- Onions - 3 kilos
- Pickles - 4 jars
- Fried onions - 4 bags
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 2 bottles
- Barbecue sauce - 2 bottles
- Hamburger sauce - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa dip - 6 jars
- Party nuts - 5 bags
- Salted sticks - 4 bags
- Mini pizzas - 120 pieces
- Cheese straws - 100 pieces
- Vegetable spring rolls - 100 pieces
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Oranges - 6 kilos
- Muesli bars - 100 pieces
- Currant buns - 60 pieces
- Gluten-free rolls - 10 pieces
- Vegan sandwiches - 10 pieces
- Gluten-free hamburgers - 6 pieces
- Vegan burgers - 10 pieces
- Vegan cheese - 500 grams
- Halal hamburgers - 20 pieces
- Cake - 2 pieces
- Whipped cream - 6 cans
- Coffee cream - 4 tubs
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 6 dispensers
- Hand sanitizer - 6 bottles
- Trash bags - 80 pcs
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Bread bags - 100 pieces

Tips

Plan one size 5 football for each match in progress, plus at least two reserve footballs for punctures, lost balls or wet conditions. Count cones, boundary flags and goal nets before the tournament day rather than discovering shortages at kickoff.
Assign one coloured vest to every player and keep at least two spare vests per team. Put captain’s armbands, whistles and stopwatches in the competition area so referees and volunteers do not have to search for them.
Allow two to three drinks per person during the first hour, then about one drink per person for each additional hour. Chill the drinks several hours in advance and keep water crates separate from soft drinks so players can refill quickly.
Set up one waste bin near the food tables, one near the changing rooms and one beside the spectator area. Bring extra bin bags; full bins become a problem faster than expected when sandwiches, cups and packaging are served.
Test the speakers, microphone, mixer and extension cords at least one day before the tournament. Charge the power banks overnight and keep the laptop, printer and spare cables together at the competition table.

Frequently asked questions

How many footballs do I need for an anniversary tournament?: Use one size 5 football for each match being played at the same time and bring at least two reserve footballs. For four simultaneous pitches, prepare six balls in total.
How much food and drink should I buy for a football tournament?: Base the order on the confirmed participant count, adding about 10% for volunteers and unexpected guests. Plan two to three drinks per person for the first hour, then one per person per additional hour, with extra water for players.
When should I buy and chill drinks for the tournament?: Do the main shopping one to two days before the event and chill drinks at least four hours before the first match. Keep a separate water supply available throughout the tournament.
How many spare team bibs should I bring?: Prepare one coloured vest for every registered player and keep at least two spare vests per team. Sort the blue, yellow, red and green vests before teams arrive to prevent delays at registration.

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