Animal auction shopping list

An animal auction needs more than tables and a microphone. You will need separate supplies for animal care, transport, registration, payments and visitor safety. Plan one registration setup, printed catalogues and auction cards for every lot, plus enough water, feed and bedding for the animals while they are on site. Order printed materials and specialist equipment early, because replacements are difficult to arrange on auction day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 80
Foldable tablesqty 4
Blanketsqty 10

Animal care

Animal enclosuresqty 20
Transport boxesqty 12
Water tubsqty 25
Feed bowlsqty 20
Drink bucketsqty 10
Hay binsqty 10
Ground coverqty 20
Collarsqty 12
Line piecesqty 12
Animal brushesqty 6
Towelsqty 20
Travel basketsqty 8
Crowd control barriersqty 20
Warning signsqty 10

Registration

Registration desk
Name badgesqty 100
Auction cardsqty 100
Clipboardsqty 12
Pensqty 30
Lot stickersqty 100
Catalogsqty 100
Purchase receiptsqty 100
Cash box
Payment terminal

Equipment

Speakersqty 2
Microphone
Extension cordsqty 6
Power stripsqty 6
Coolersqty 4
Fence lightsqty 6

Tableware

Reusable cupsqty 120
Platesqty 100
Cutlery setsqty 100
Coffee potsqty 4
Teapotsqty 3
Serving plattersqty 12

Kitchen

Kettlesqty 3
Thermos flasksqty 4
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6

Cleaning

Waste binsqty 8
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Poop scoopsqty 4

Catering

Groceries
- Coffee - 2 kilograms
- Tea bags - 200 pieces
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Nut mix - 4 bags
- Cheese cubes - 3 kilograms
- Dry sausage - 2 kilograms
- Cucumber - 8 pieces
- Cherry tomatoes - 3 kilograms
- Grapes - 4 kilograms
- Apples - 50 pieces
- Mandarins - 50 pieces
- Baguettes - 12 pieces
- Unsalted butter - 2 kilograms
- Hummus - 12 tubs
- Herb cream cheese - 12 tubs
- Mild cheese - 3 kilograms
- Cooked ham - 2 kilograms
- Chicken breast slices - 2 kilograms
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Gluten-free crackers - 6 packs
- Vegan toppings - 12 packages
- Paper napkins - 300 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant - 4 bottles
- Rubber gloves - 4 boxes
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Ground cover - 10 bags
- Hay - 5 bales
- Drinking water - 60 liters

Tips

Prepare one registration desk with clipboards, pens, name badges, lot stickers, catalogues and auction cards. Have at least one spare pen and extra stickers available for last-minute registrations or relabelling.
Match each animal enclosure with suitable water tubs, feed bowls, drink buckets and ground cover. Count these by enclosure rather than buying one shared set, so animals can be cared for without moving equipment around.
Keep transport boxes, travel baskets, collars and line pieces together in a clearly marked handling area. Check quantities against the animal list before the event, not when animals begin arriving.
Set up a separate payment point with purchase receipts, a cash box and a payment terminal. Test the terminal and prepare receipt paper at least one day beforehand, especially if mobile reception at the venue is uncertain.
Use crowd-control barriers and warning signs to separate visitors from enclosures and handling areas. Add blankets, towels, brushes and hay bins to the care supplies so volunteers can deal with routine cleaning and animal comfort during the sale.

Frequently asked questions

What supplies do I need for an animal auction?: You need animal enclosures, transport boxes, water and feed containers, care supplies, registration materials, payment equipment and crowd-control items. Plan quantities from the animal list and number of lots rather than estimating for the whole event.
How many auction cards and lot stickers do I need?: Prepare at least one auction card and one lot sticker for every animal or sales lot, then add 10% spare materials. For 50 lots, prepare 55 cards and 55 stickers to cover corrections or damaged labels.
When should I order catalogues for an animal auction?: Order printed catalogues at least 7 days before the auction, once the animal list, lot numbers and sales terms are final. Keep a small digital or unprinted backup if details change after printing.
What should I prepare for animal care during the auction?: Provide one suitable enclosure setup per animal group, with water, feed, ground cover and safe handling equipment. Pack towels, brushes and spare bedding at least 1 day before arrival so volunteers are not searching for supplies during registration.

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