What to bring to an adapted sports tournament

An adapted sports tournament needs more than balls and a scoreboard. Plan equipment for different mobility and skill levels, including sports wheelchairs, boccia sets, ramps, soft balls and changing mats where required. You will also need furniture, team identification, scoring supplies, microphones and reliable power for the event-day setup. Use the confirmed sports components and participant support needs to decide quantities before you shop, then keep spare equipment available for damaged or misplaced items.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 80
Foldable tablesqty 4
Benchesqty 6
Party tentsqty 2
Break chairsqty 12

Sports equipment

Sports wheelchairsqty 8
Boccia setsqty 4
Soft sports ballsqty 20
Goal ballsqty 8
Volleyball netsqty 2
Sports vestsqty 80
Conesqty 40
Marker discsqty 60
Low obstaclesqty 12
Barrier tapeqty 4
Bib numbersqty 80
Stopwatchesqty 8
Whistlesqty 10
Scoreboardsqty 6
Score padsqty 12
Changing matsqty 8
Sports rampsqty 2
Ball pumpsqty 4
Spare ballsqty 12
Medal ribbonsqty 80

Equipment

Wireless microphonesqty 2
Speakersqty 2
Extension cordsqty 6
Power stripsqty 6
Rechargeable batteriesqty 12
Walkie-talkiesqty 8
Laptopsqty 2
Tabletsqty 4
Cable reelsqty 2

Tableware

Reusable cupsqty 120
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 80
Serving traysqty 8

Kitchen

Coolersqty 6
Food warmersqty 4
Water jugsqty 10
Cutting boardsqty 4
Kitchen knivesqty 6
Serving spoonsqty 8
Thermos flasksqty 6

Decorations

Team flagsqty 8
Bannersqty 6
Balloonsqty 100
Prize tableclothqty 2

Lighting

LED lampsqty 8
String lightsqty 4

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Hand broomsqty 4
Disinfectant dispensersqty 6
Toilet brushesqty 4

Catering

Groceries
- Spa Blauw - 120 bottles
- Spa Rood - 60 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Coffee - 6 packs
- Decaffeinated coffee - 2 packs
- Tea - 4 boxes
- Herbal tea - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Stir sticks - 200 pieces
- Lemon slices - 4 tubs
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Wholemeal rolls - 100 pieces
- Sliced cheese - 4 kilos
- Chicken breast slices - 3 kilo
- Hummus - 12 tubs
- Jam - 6 jars
- Peanut butter - 4 jars
- Butter - 2 kilos
- Cucumbers - 12 pieces
- Tomatoes - 6 kilos
- Lettuce - 8 heads
- Bell peppers - 20 pieces
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilos
- Mandarins - 80 pieces
- Muesli bars - 120 pieces
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted breadsticks - 6 bags
- Rice - 8 kilo
- Pasta - 8 kilo
- Pasta sauce - 12 jars
- Diced tomatoes - 12 cans
- Vegetable mix - 12 kilos
- Vegetarian balls - 6 kilos
- Grated cheese - 3 kilos
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Salt - 2 packs
- Pepper - 2 jars
- Italian herbs - 4 jars
- Olive oil - 3 bottles
- Diet-free cookies - 8 packs
- Gluten-free rolls - 20 pieces
- Lactose-free yogurt - 20 cups
- Ice cubes - 20 kilo
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 100 pieces
- Hand soap - 8 bottles
- Disinfectant wipes - 12 packs
- All-purpose cleaner - 6 bottles
- Dish soap - 6 bottles
- Sponges - 20 pieces
- Toilet paper - 48 rolls

Tips

Match equipment quantities to the competition format, not just the number of teams. Count every court or field that runs at the same time, then add at least 10% spare balls and marker discs.
Confirm accessibility supplies at least 7 days before the tournament. Check that sports wheelchairs, ramps, changing mats and low obstacles match the support needs collected from participants.
Prepare one scoring set for each active match: scoreboard, score pads, stopwatch and whistle. Add one spare stopwatch and whistle so a missing or flat device does not delay the schedule.
Test microphones, speakers and extension cords 24 hours before arrival. Bring enough power strips and keep cables away from accessible routes with barrier tape or a safer cable run.
Pack team identification and prizes separately from general equipment. Have bib numbers or sports vests ready before team assignments are confirmed, and check medal ribbons before the awards session.

Frequently asked questions

What equipment do I need for an adapted sports tournament?: The exact list depends on the sports components and the participants’ support needs. Common requirements include sports wheelchairs, boccia sets, soft sports balls, sports ramps, changing mats, cones, scoreboards and spare balls.
How many spare sports balls should I buy?: Plan at least 10% spare balls in addition to the number needed for simultaneous matches. For example, if four matches need two balls each, bring at least one extra ball, and preferably two if the games are long.
When should I check accessible tournament equipment?: Confirm the equipment and accessible route at least 7 days before the event. Test sports wheelchairs, ramps, changing mats and any low obstacles again during setup on the tournament day.
How many scoring sets are needed for the tournament?: Prepare one scoreboard, score pad, stopwatch and whistle for each match running at the same time. Keep one additional stopwatch and whistle as backup, and charge or replace batteries 24 hours beforehand.

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