What to Bring and Buy for an Accessible Camp

An accessible camp needs more than food and activity supplies. Plan for comfortable seating, clear routes, safe lighting, easy-to-handle serving equipment, and activities that work for different abilities. The shopping list covers the shared equipment and tableware needed on site, including rest chairs, coolers, thermos flasks, and portable lighting. Check participant care needs, dietary requirements, medication instructions, and transport needs before you shop, so essential support is ready rather than added at the last minute.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Folding tablesqty 8
Chairsqty 45
Rest chairsqty 6
Picnic benchesqty 4
Waste binsqty 6

Tableware

Reusable platesqty 50
Reusable bowlsqty 50
Disposable cupsqty 60
Mugsqty 45
Cutlery setsqty 50
Serving spoonsqty 8

Kitchen

Cutting boardsqty 4
Chef's knifeqty 4
Serving plattersqty 10
Thermos flasksqty 6
Coolersqty 4
Kettlesqty 3

Equipment

Portable speakerqty 2
Microphoneqty 2
Extension cordsqty 4
Power stripsqty 4
Mobile rampsqty 2
Megaphone

Lighting

LED lampsqty 8
String lightsqty 4

Sports equipment

Soft ballsqty 12
Conesqty 20
Hoopsqty 10
Parachute cloth
Game cardsqty 6
Board gamesqty 8

Decorations

Buntingqty 6
Name stickersqty 50
Markersqty 24
Tapeqty 6
Route arrowsqty 20

Cleaning

Cleaning bucketsqty 4
Mopsqty 4
Broom and dustpanqty 3
Glovesqty 12
Hand soap dispensersqty 4
Hand sanitizer pumpsqty 6
First aid kitsqty 2
Fever thermometerqty 2
Flashlightsqty 6

Catering

Groceries
- Whole wheat bread - 10 loaves
- White bread - 6 loaves
- Wholemeal rolls - 60 pieces
- Kaiser rolls - 40 pieces
- Young cheese - 2,5 kilogram
- Chicken breast slices - 2 kilograms
- Hummus - 1.5 kilograms
- Peanut butter - 3 jars
- Jam - 3 jars
- Butter - 1 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilograms
- Chicken soup - 8 liters
- Vegetable soup - 6 liters
- Pasta salad - 6 kilogram
- Pasta - 4 kilograms
- Tomato sauce - 8 jars
- Vegetable mix - 6 kilograms
- Chicken breast - 5 kilograms
- Vegetarian meatballs - 3 kilograms
- Grated cheese - 1,5 kilograms
- Applesauce - 6 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Salted breadsticks - 6 bags
- Cookies - 8 packs
- Gluten-free crackers - 4 packs
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilogram
- Sweeteners - 2 boxes
- Lemon juice - 2 bottles
- Trash bags - 3 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Sponges - 12 pieces
- All-purpose cleaner - 2 bottles
- Nitrile gloves - 2 boxes
- Paper napkins - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Diet-friendly sandwiches - 20 pieces
- Diet-friendly toppings portions - 20 pieces

Tips

Provide at least one rest chair for every activity area, and add enough ordinary chairs for all participants who need seated breaks. Set these out before activities begin rather than using them as overflow seating.
Use one cooler for perishable food and drinks, and chill these items as soon as they arrive. Keep a separate area for food that must meet specific dietary requirements.
Pack one reusable plate, bowl, mug, cup, and cutlery set per participant, plus a spare set for every 10 people. Serving spoons, cutting boards, a chef’s knife, and serving platters are easy to overlook.
Bring LED lamps and extension cords for routes, entrances, and eating areas if the camp runs into the evening. Test every power strip and cable before participants arrive, and keep cables away from accessible paths.
Sort soft balls, cones, hoops, parachute cloth, game cards, and board games by activity before opening the venue. Schedule breaks at least every 60 minutes, with a clearly marked route to rest seating and toilets.

Frequently asked questions

What should I buy for an accessible camp?: Plan for seating, rest chairs, tables, waste bins, reusable tableware, food preparation tools, coolers, kettles, thermos flasks, lighting, and adaptable activity equipment. The exact food quantity depends on the number of registered participants and their dietary requirements, so confirm those details before shopping.
How many chairs do I need for an accessible camp?: Start with one chair for each participant who needs seated participation, then provide additional rest chairs in every activity area. A practical minimum is one rest chair per activity area, with seating available before each session begins.
When should I buy food for an accessible camp?: Buy shelf-stable items several days before the camp and collect fresh produce on the day before or the morning of the event. Chill perishable food immediately after delivery and keep dietary-specific items clearly separated.
What accessibility supplies are easy to forget?: Rest chairs, clear route lighting, extension cords, power strips, thermos flasks, and printed emergency contacts are commonly missed. Check these at least one day before opening the venue, then verify medication instructions and care needs again on the day.

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